Contracts Administrator – Refurbishment Projects

2 days ago

Sydney, New South Wales, Australia Levande Full time $80,000 - $120,000 per year

About Us

At Levande, we're reimagining retirement living across Australia.

Our purpose is simple: to enrich lives and communities by creating places where older Australians can live well every day. From new developments to ongoing refurbishments, every project we deliver helps residents feel safe, connected, and supported.

The Opportunity

We're seeking a skilled Contracts Administrator to join our National Refurbishment Division on a 6-month max term contract.

You'll play a critical role in supporting the delivery of property refurbishments within our Vacate to Occupy (V2O) program. Working closely with Project Managers, Village Managers, and contractors, you'll manage the end-to-end contract administration process, ensuring every refurbishment is delivered to scope, budget, and compliance standards.

This role is ideal for a commercially minded administrator or estimator who enjoys balancing detail with delivery and thrives in a fast-paced, collaborative environment.

Key Responsibilities

  • Contract Administration & Procurement
  • Prepare, issue, and evaluate scopes of work, RFQs, and tender documentation.
  • Negotiate terms, assess quotes, and recommend preferred suppliers.
  • Administer contracts through to close-out, including variations, extensions, and progress claims.
  • Ensure all works comply with Levande's procurement, insurance, and WHS requirements.
  • Commercial & Financial Management
  • Track expenditure, budgets, and RNRI spend across multiple refurbishment projects.
  • Support accurate cash flow forecasting and reporting.
  • Assist in capex planning and cost analysis for upcoming refurbishment programs.
  • Project Coordination
  • Liaise with internal and external stakeholders to support smooth project delivery.
  • Schedule and coordinate site visits, inspections, and handovers.
  • Maintain project documentation and reporting accuracy within internal systems.
  • Continuous Improvement
  • Contribute to process optimisation within refurbishment and contracts workflows.
  • Provide feedback on contractor performance and supplier relationships.
  • Champion compliance, sustainability, and HSE best practice across all refurbishment activities.

About You

  • Demonstrated experience in contracts administration, procurement, refurbishment, or construction project support.
  • Strong commercial and financial acumen with the ability to interpret and manage contracts.
  • Excellent stakeholder engagement skills with both internal teams and contractors.
  • Highly organised, with strong attention to detail and the ability to manage competing priorities.
  • Proficient in Microsoft Office and comfortable using internal systems for reporting and contract tracking.
  • Qualifications in construction, project management, or a related field (desirable).

Why Join Levande?

  • Make a tangible impact on the quality and comfort of residents' homes.
  • Join a supportive, values-driven team working across national refurbishment programs.
  • Gain exposure to both project delivery and commercial contract management.
  • 6-month max term contract, with potential for extension based on business needs.

Apply Now

Join Levande as a Contracts Administrator – Refurbishment Projects and bring your contract, commercial, and coordination expertise to an organisation that's shaping the future of retirement living.

  • Contract Administrator

    1 week ago

    Sydney, New South Wales, Australia NSW Health Full time $90,000 - $120,000 per year

    I'm currently recruiting for a well-established construction company in Sydney's fitout and refurbishment space. This company is known for delivering high-quality projects and has a strong presence in the market, specializing in works ranging from$5 million to $30 million. We're seeking an experiencedContract Administratorto join their growing team and...

  • Contract Administrator

    4 weeks ago

    Sydney, New South Wales, Australia NSW Health Full time

    OverviewI'm currently recruiting for a well-established construction company in Sydney's fitout and refurbishment space. This company delivers high-quality projects and has a strong market presence, specializing in works ranging from $5 million to $30 million. We're seeking an experienced Contract Administrator to join their growing team and contribute to...

  • Contract Administrator

    4 weeks ago

    Sydney, New South Wales, Australia NSW Health Full time

    OverviewI'm currently recruiting for a well-established construction company in Sydney's fitout and refurbishment space. This company delivers high-quality projects and has a strong market presence, specializing in works ranging from $5 million to $30 million. We're seeking an experienced Contract Administrator to join their growing team and contribute to...

  • Contract Administrator

    2 weeks ago

    Sydney, New South Wales, Australia HAC Construction Group Pty Ltd Full time $90,000 - $120,000 per year

    Contract Administrator – Commercial Construction & RefurbishmentLocation: Sydney, NSWCompany: HAC Construction Group Pty LtdAbout UsHAC Construction Group is a well-established commercial builder specialising in base building refurbishments, fit-outs, and commercial construction projects across Sydney. We pride ourselves on delivering high-quality outcomes...

  • Project Manager

    2 weeks ago

    Sydney, New South Wales, Australia Calida Projects Full time $80,000 - $120,000 per year

    About UsWe're a high-performing, boutique construction company delivering complex, high-end refurbishment and fit-out projects across hospitality, pubs, clubs, and commercial spaces. With a reputation for technical excellence and trust-based relationships, we turn over ~$55M annually and are scaling towards $200M.We're on the lookout for a dynamic Project...

  • Construction Project Manager

    1 week ago

    Sydney, New South Wales, Australia Calida Projects Full time $90,000 - $120,000 per year

    About UsWe're a high-performing, boutique construction company delivering complex, high-end refurbishment and fit-out projects across hospitality, pubs, clubs, and commercial spaces. With a reputation for technical excellence and trust-based relationships, we turn over ~$55M annually and are scaling towards $200M.We're on the lookout for a dynamicProject...

  • Regional Refurbishment Specialist

    2 weeks ago

    Sydney, New South Wales, Australia Levande Full time $80,000 - $120,000 per year

    Shape communities, deliver quality, and make a lasting impact with Levande.About UsAt Levande, we believe retirement living should be vibrant, connected, and full of possibility. Our purpose is simple yet powerful: to enrich lives and communities. Every project we deliver directly enhances the lives of our residents and supports our vision of creating...

  • Contract Administrator

    6 days ago

    Sydney, New South Wales, Australia Redpath Partners Pty Ltd Full time $100,000 - $120,000 per year

    My client is seeking an experienced Contract Administrator / Quantity Surveyor to support upcoming a $10m new build project. This individual must have new build or heavy refurb experience.  (Working Holiday Visa Holders Welcome)What's on offer: Both short and long-term contract opportunitiesCompetitive hourly / daily ratesExposure to a variety of projects...

  • Contracts Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Ivory Group Full time $80,000 - $120,000 per year

    *ABOUT THE COMPANY.* A long-established, award-winning construction company with a strong national presence, this firm is widely respected within the industry for its consistent delivery of high-quality projects over the past two decades. Known for its expertise in high-end fit-out, refurbishment and new build work, the company operates across a broad range...

  • Contract Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Private Advertiser Full time $90,000 - $120,000 per year

    Our client is an award winning Australian Builder & Developer with a track record of delivering bespoke construction projects over thirty years, ranging from $20M to $200M+. The organisation is highly regarded within the industry and they have built a reputation for multi-award-winning projects, exceptional attention to detail, and long-standing client...