Practice Administrator

3 days ago

Brisbane, Queensland, Australia Clayton Utz Full time $90,000 - $120,000 per year

Practice Administrator (Legal Secretary) – Environment & Sustainable Development (ESD) – Brisbane

  • Join a top-tier Australian law firm
  • Part-time opportunity based in Brisbane
  • Provide direct and high-level support to a thriving and collaborative practice group

An exciting opportunity awaits a confident administrator to work with a dynamic, high-performing Practice Group.

The role

As an integral part of the team, this role involves providing support to one of our ESD Partners, and her wider team. The ESD practice group boasts a thriving and collaborative environment not only within the team itself but in the work they undertake.

As a support professional, you will manage the administrative responsibilities and utilise your expertise in billing processes to ensure seamless support to the practice, within a supportive and collegiate environment.  We are looking for an individual that is organised  and who enjoys relationship building and client interactions. We are looking for a candidate open to a part-time arrangement, ideally 3-4 days per week.

Key responsibilities

  • Provide high-level secretarial and administrative support
  • Diary management including organising client meetings with occasional travel management  
  • Assist with the preparation and processing of pre-bills and accounts on a monthly basis, and client reporting requirements
  • File management and handling including opening and closing matters
  • Manage general accounts, reporting, monthly billing, and expenses
  • Team player, willing to step in and assist and take initiative to assist in the smooth operation of the practice

Skills & Experience

To excel in this high-level role, you need:

  • Minimum 2-3 years in a administrative/secretarial role in a corporate environment  - legal experience is desirable however not required
  • Experience in billing processing, ideally with experience using Aderant Expert
  • A flexible approach with a demonstrable drive to contribute to the business's profound success
  • The ability to build and nurture positive relationships with colleagues
  • Strong multitasking and prioritization skills, especially in high-pressure situations
  • Advanced technical skills (Outlook, Word, Excel, and PowerPoint) with meticulous attention to detail

This position represents a unique opportunity for an accomplished professional to elevate their career in a challenging, rewarding, collegiate and supportive environment.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the 'Apply' button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Jennifer Sanderson,

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to

For more information on Clayton Utz, please visit or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.

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