Office Coordinator/Receptionist

3 days ago

South Melbourne, Victoria, Australia Bodycare Workplace Solutions Full time

At The Occ Health Group, our purpose is clear, helping people stay healthy, safe and injury free. Whether it's through health assessments, workplace health and wellbeing programs, injury prevention services, our digital platform My Occ Health Record, or our aged care division supporting people to live independently at home for longer, everything we do is driven by this commitment.

When you join us, you become part of a group that genuinely works by its values of integrity, innovation, proactivity and communication. These values shape how we support our clients, how we partner with communities, and how we collaborate with each other every day. As our Office Coordinator, you'll play an important role in helping our teams deliver on this purpose - keeping our workplace running smoothly and supporting every department with the administration and coordination they need to make a real impact.

This role offers genuine flexibility. It can be worked full-time, or part-time across five days (for example, 9am–3pm). We are also open to job share arrangements for the right candidates. The role is 5 days in our South Melbourne Office

Key Responsibilities

Office Coordination

  • Maintain a welcoming reception area for both our office and clinic, greeting clients, visitors and staff
  • Keep the office tidy and well-stocked, including kitchen, stationery supplies and equipment.
  • Manage incoming and outgoing mail and deliveries.
  • Coordinate with the building manager and oversee meeting spaces.

Executive & Team Support

  • Provide PA support to the Exec team when needed, including travel bookings and ad hoc tasks.
  • Assist the executive team with meeting coordination and occasional event logistics.
  • Support different departments with overflow admin tasks and projects as required.

Business Coordination

  • Assist with onboarding and offboarding processes, including preparation of materials.
  • Help coordinate staff activities and events that bring the team together.
  • Manage employee access (swipe cards, etc.) and related administration.

About You

You will thrive in this role if you are:

  • Experienced in office coordination, reception, or a similar role (2+ years).
  • Comfortable working independently, using initiative, and staying one step ahead.
  • Highly organised with attention to detail.
  • Skilled at managing competing priorities in a calm and professional way.
  • A strong communicator who can adapt your style across different teams and personalities.

Why Us?

We care about the people we work with, our clients, our communities, and our team. We don't just encourage feedback — we actively seek it, because honest insights drive better outcomes for everyone. We also strive to create a workplace where people feel supported, connected, and able to thrive. Our office is dog-friendly, and we provide access to EAP and wellness initiatives. We enjoy giving back to the community and make time for regular team social activities and events, so there's always a chance to connect.

What we offer:

  • Access to EAP and wellbeing workshops
  • Company paid parental leave
  • Dog-friendly office with modern indoor and outdoor break-out spaces
  • Discounts on gym memberships, health insurance, electricity bills & cashback programs on everyday purchases
  • Conveniently located near coffee spots and South Melbourne Market
  • Fun social activities
  • Ongoing training, mentoring, and opportunities to learn across teams
  • Contribute to a collaborative, supportive, and people-focused culture

If this sounds like the role for you, reach out today

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