State Administration Manager

State Administration Manager

Job ID

245277

Posted

30-Oct-2025

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Property Management

Location(s)

Brisbane - Queensland - Australia

• Go-to person within the Charter Hall office Queensland FM team
• Pivotal administration role within a supportive team culture
• Great opportunity for career development

Join CBRE's Charter Hall account and play a pivotal role supporting the smooth operation and performance of a nationally recognised property portfolio. This is a rare opportunity to step into a state-level role where your organisational skills directly impact client outcomes, asset performance and team success.

The Opportunity

As State Administration Manager, you'll provide high-level support across the Charter Hall office portfolio, coordinating reporting, operations and stakeholder engagement. You'll be the key link between property teams, facilities managers and senior leadership, ensuring everything runs on time, on budget and to the highest standard.

You will:

• Coordinate reporting, documentation and portfolio data for Charter Hall assets
• Support the FM Team with financial administration including invoicing, expense claims and purchase orders
• Manage onboarding staff, training records, scheduling and team coordination across Queensland
• Maintain essential supplies and support day-to-day operational readiness of multiple office locations
• Build trusted relationships with internal teams, contractors and the client
• Be the "Facilio Champion" for the team, support the team on a new system and be first point of contact for queries for users including the FM team and vendors

About You

You're an organised, proactive administrator or executive assistant who thrives in a dynamic environment. You're confident managing competing priorities, a problem solver and enjoy being the go-to person who keeps everything on track.

Success in this role looks like:

• Experience in administration, office support or executive assistance
• Exposure to property, facilities, construction or professional services (advantageous)
• Exceptional organisation, stakeholder communication and deadline management
• A positive team mindset with a focus on delivering quality outcomes
• Potential to make this role your own. You may have an interest in Facilities Management or thrive in learning, problem solving and helping people.

Why CBRE?

At CBRE, you'll join a global leader in commercial real estate with access to industry-best training, a collaborative team and genuine opportunities to grow your career. You'll be working on one of Australia's most prestigious client accounts, with resources and support few companies can match.

Enjoy:

• Wellbeing initiatives
• Structured learning and development pathways
• Inclusive, high-performing culture
• Company incentive program eligibility and annual performance reviews

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We welcome and encourage First Nations People to apply. Be inspired to elevate your career to new heights.

We look forward to hearing from you #WeAreCBRE

Please note you may be required to complete a video interview as part of the first round of interviewing.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.