Senior Secretariat Officer

Job description

Agency Department of Health Work unit Secretariat

Job title Senior Secretariat Officer Designation Administrative Officer 6

Job type Full time Duration Ongoing

Salary $96,620 - $107,721 Location Darwin

Position number 1882 RTF Closing 01/10/2025

Contact officer Richelle Smith, Assistant Director on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide a high-level ministerial liaison and Secretariat service to the Department and the Minister's office's on a daily basis, with a particular

responsibility for coordination and quality control of all Cabinet papers and correspondence.

Context statement

The Secretariat branch provides a coordination and quality assurance service to ensure timely, appropriate and effective communication

and support to the Office of the Chief Executive and between the Department of Health and its Minister's office's, Cabinet office, other

government agencies.

Key duties and responsibilities

1. Coordinate the preparation of the Department's Cabinet Submissions and comments on other agencies' Cabinet Submissions in a

timely manner.

2. Coordinate legislative, Ministerial and Cabinet processes, including recording, monitoring and quality assurance of correspondence,

briefings, submissions and related documents.

3. Respond, in a timely manner, to requests from the Minister's Office's for information/briefings and note current issues affecting the

Department in order to ensure that the Minister's Office and the Chief Executive (CE) are briefed.

4. Actively participate in quality improvement of processes and protocols within the Secretariat branch.

1. Provide advice to Departmental staff on procedures and protocols for ministerial matters and assist with maintaining the Ministerial

Liaison Handbook, guides and intranet site.

6. Provide advice and assistance to Departmental staff in the preparation of quality ministerial correspondence, Legislative Assembly

briefings and Cabinet Submissions.

7. Assist the Director and Deputy Director with day to day matters as requested.

8. Maintain the currency and accuracy of information held in systems for the processing of Ministerial and Cabinet documents.

1. Follow defined service quality standards, Workplace Health and Safety (WHS) policies and procedures relating to the work being

undertaken in order to ensure high quality, safe services and workplaces.

Selection criteria

Essential

1. Sound knowledge of, and experience in, providing effective support and advice on ministerial correspondence and executive

government requirements, processes and procedures, or proven capabilities to quickly acquire the knowledge to perform this job at

the required level.

1. Demonstrated high level written and oral communication skills, including good proof-reading skills and ability to prepare high level

quality documentation.

1. Demonstrated high-level organisation and time management and ability to work with initiative, enthusiasm and limited supervision as

part of a small busy team.

1. Demonstrated high level of computer literacy and word processing skills, experience in the use and management of a shared Outlook

inbox, data entry and database management, including experience using HPE Content Manager (TRM), or similar systems or

transferable experience demonstrating the ability to quickly learn and use such systems.

1. Experience in dealing with confidential and sensitive matters with discretion.

2. Demonstrated leadership within a small team, including interacting effectively with people from diverse cultures with a willingness

to work extended hours on occasion if required.

Further information

Department of Health has a Smoke Free Policy. Staff are not permitted to smoke anywhere on Departmental premises, facilities, or vehicle

nor whilst working off-site.