Governance Support Officer

Job description

Agency Department of Corporate and Digital Development Work unit Digital Project Services - Governance

Job title Governance Support Officer Designation Administrative Officer 5

Job type Full time Duration Fixed for 12 months

Salary $88,297 - $92,687 Location Darwin

Position number 42036 RTF Closing 01/10/2025

Contact officer Anjela Manandhar on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Contribute to the successful operation of governance services through the application of administrative and secretariat support services across

projects and programs managed by the Digital Project Services division.

Context statement

Digital Project Services (DPS) delivers complex, high value, and high-risk digital programs and multi-year digital transformation initiatives

for core frontline services through an inter-agency collaborative approach. Working closely with the client Agencies, the team comprises

of public sector employees and contractors working together to deliver multiple streams of activity as programs are implemented. The

work environment is dynamic, fast paced and results driven with high expectations of superior service delivery.

Key duties and responsibilities

1. Provide high level administrative support for governance services across digital projects.

1. Provide end to end project and secretariat support to committees and working groups, including stakeholder engagement to inform

paper preparation and progress actions and decisions,

1. Supported by the Senior Program Governance Officer, contribute and support the development, implementation and maintenance of

governance related frameworks, plans and procedures as required.

1. Build positive relationships with project stakeholders to foster a collaborative and best-practice approach to governance plans and

processes.

1. Work collaboratively with the broader Project Services and Business Support teams to ensure alignment with other activities across

the Division, actively participating as a member of the DPS support unit through contributing innovative ideas and solutions.

Selection criteria

Essential

1. Proven administration experience, particularly delivering high quality project support and governance.

1. Strong organisational and communication skills with the ability to engage and coordinate tasks with multiple stakeholders as well as

maintain accurate documentation.

1. Proven experience in and knowledge of records management and record management systems such as TRM or similar.
2. Demonstrated experience preparing and maintaining documentation including meeting records, agendas, and related briefing papers

for inclusion in committee meeting packs.

5. Well-developed time management skills with proven ability to work under pressure, prioritise and meet deadlines.

6. Experience managing and maintaining registers/databases using software packages such as MS Office Suite, with the ability to quickly

acquire skills in JIRA, Confluence and SharePoint software tools.

1. Demonstrated work ethic and attitude which emulates Department of Corporate and Digital Development values of commitment to

service, innovation, ethical practice, accountability, impartiality, diversity and respect.

Desirable

1. Formal qualifications in Governance or a relevant field such as Business Administration or Project Management.

Further information

The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will

not exclude an applicant from this position unless it is a relevant criminal history. When choosing to apply for this position, the applicant

should consider the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the

Capability Leadership Framework and visit our website