Commercial Coordinator

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Set your course with Oceaneering, the global leader in cutting-edge technology across energy, defense, aerospace, manufacturing, and entertainment. Here, we don't just recognize your innovative contributions—we celebrate them. Connect your skills and determination with the forefront of applied technology and thrive on solving pressing challenges. You're not just starting a job; you're defining a unique career journey.

So, if you're prepared to advance your professional journey and create meaningful impacts, the future you've envisioned is ready and waiting with us.

Position Summary

To provide commercial support and advice to Subsea Services Business Group, in collaboration with the Tender Supervisor, the Commercial Coordinator is responsible for preparing quotes and tenders, reviewing basic contractual documents, and providing advice on established contracts.

Duties & Responsibilities

ESSENTIAL

• On a daily basis, log commercial enquiries and distribute as necessary.
• Basic compilation of tender and pre-qualification documents in order to meet deadlines as required.
• Daily prepare standard OPG and SSR quotes and route for approval in line with defined processes.
• Review basic contractual documents (PO's Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.
• Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues)
• Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. tax, legal, contracts, compliance, HSE, QA etc., as appropriate).
• Communicate with external and internal clients for the purposes of gathering feedback and associated monitoring and filing.
• Update commercial department databases.
• Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.
• Prepare requests for contractual deviations and amendments in line with changing requirements.
• Prepare handover documents to other departments.
• Assist with maintaining department filing systems.

NON-ESSENTIAL

• Provide general assistance to the Commercial Department as required.
• Check completeness of department filing systems and communicate discrepancies.
• Compile and update standard boilerplate and other related commercial material.
• Other duties as assigned.

Qualifications

REQUIRED

• Experience within a commercial environment.
• Experience with tender processes and the preparation of quotes

DESIRED

• Familiarity with Oil and Gas Industry Contracts.

Knowledge, Skills, Abilities, and Other Characteristics

• Ability to manage workload in line with key dates for delivery.
• Seek appropriate support and guidance in order to deliver the required output.
• Ensures that regular consistent communication takes place within the area of responsibility.
• Ensures that others involved in a project or effort are kept informed about developments and plans.
• Ability to communicate effectively and efficiently with internal departments and external clients.
• Skilled in operating basic office software packages (e.g. MS Word, Excel, XaitPorter, PeopleSoft.
• Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.

Career Development

In addition, we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future. As well as developing employees in a specific role, we are committed to lifelong learning and ongoing education, including developing people skills and identifying future supervisors and managers. Every month, hundreds of employees are provided training, including HSE awareness, apprenticeships, entry and advanced level technical courses, management development seminars, and leadership and supervisory training.

We have a strong ethos of internal promotion. We can offer long-term employment and career advancement across countries and continents.

Working at Oceaneering means that if you have the ability, drive, and ambition to take charge of your future-you will be supported to do so and the possibilities are endless.