Operations Fulfilment Coordinator

2 weeks ago

Melbourne, Victoria, Australia Liven Full time $45,000 - $60,000 per year
About the Role

Liven is seeking a dedicated and detail-oriented Operations Fulfilment Coordinator to join our high-performing Operations team. This is a hands-on, onsite role focused on ensuring the smooth execution of hardware fulfilment and inventory processes. You'll be supporting daily operations, managing logistics, and helping to scale our systems as we continue to grow.

You'll report directly to the Procurement Operations Manager, work closely with internal stakeholders, and play a key part in ensuring that Liven's hardware and inventory operations run like clockwork. If you're proactive, detail-driven, and ready to contribute to a fast-paced, collaborative environment — this is your opportunity.

Entry-level candidates are welcome to apply
Prior experience is a bonus, but not required.
This is a fully onsite role – remote work is not available.What You'll Do
  • Fulfil hardware orders in a timely, accurate, and efficient manner
  • Prepare and stage hardware for shipping
  • Reorganise stock in the office to accommodate new shipments and optimise space
  • Coordinate with delivery drivers for receiving large hardware deliveries
  • Track inventory inflows, outflows, and stock levels with accuracy and consistency
  • Maintain fulfilment records and provide regular updates to the team
  • Work with Sales and Operations teams to ensure inventory meets forecasted demand
  • Perform rolling stocktakes and cycle counts to ensure accurate records
  • Support improvements to fulfilment systems, documentation, and workflows
  • Liaise with 3PL and shipping partners (e.g., StarTrack, AusPost, TNT)
  • Follow up on deliveries and logistics issues as needed
What We're Looking For
  • A can-do attitude and eagerness to learn
  • Ability to work under pressure and thrive in a fast-paced, agile environment
  • Excellent organisational and administrative skills
  • Strong attention to detail and a commitment to doing the little things right
  • Willingness to learn platforms like Shopify and Netsuite
  • Comfortable with occasional physical work (e.g., lifting packages up to 25kg)
  • Clear communication skills and ability to work cross-functionally
  • A growth mindset and alignment with Liven's core values

Good to Have

  • While not required, the following skills and experiences will be considered a plus:
  • Prior experience in logistics, warehousing, procurement, or operations
  • Familiarity with Shopify, NetSuite, or other inventory management systems
  • Experience working with 3PLs or external fulfilment partners
  • Knowledge of basic stocktaking processes and cycle count methods
  • Understanding of shipping and delivery coordination (e.g., with StarTrack, AusPost, TNT)
  • Experience in a startup or high-growth tech environment
  • Basic Excel/Google Sheets skills for data entry or reporting
  • A forklift license or experience handling larger shipments (not mandatory)
  • Exposure to hardware or product fulfilment in a SaaS or hospitality tech company

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