Administration Officer

About us

The Portable Long Service Authority (the Authority) is a self-funded statutory body established to administer the Long Service Benefits Portability Act 2018. The Act, together with the Long Service Benefits Portability Regulations 2020 provide a Portable Long Service Benefits Scheme. The Authority plays an important role in allowing workers in the community services, contract cleaning and security industries to build up long service benefits based on time in their industry rather than with a single employer. We foster an inclusive and collaborative culture that celebrates achievements and allows everyone to contribute to our success.

About the role

This role is essential for maintaining smooth and efficient running of the office, handling a variety of duties such as data entry, preparing documents, managing correspondence, coordinating fleet and facilities, and providing general office support.The Administration Officer collaborates closely with the CEO, Heads of Department and the Executive Assistant to assist with diary management, travel arrangements, meeting organization, internal communication and staff events

About you

To be successful in this role you will have:

• Demonstrated experience in providing high-level administrative support across diverse operational areas.
• Proficiency in coordinating operational functions such as fleet management, facilities oversight, and executive support within an organisational setting.
• Strong written and verbal communication skills demonstrated through the ability to communicate with a variety of stakeholders and build mutually beneficial relationships.
• Ability to organise internal and external meetings, prepare agendas, take minutes, and follow up on action items to ensure timely completion.
• Demonstrated experience supporting Senior Executives with diary management, meeting scheduling, travel arrangements and logistical coordination.

Why work at the Authority

• Located in the heart of Bendigo, where you can enjoy a modern and collaborative working environment with open plan workspaces, fully equipped meeting rooms, and state-of-the-art facilities.
• We value work-life balance and offer hybrid working options, including two days of work from home per week.
• You can benefit from above award wages and annual salary increases under the Victorian Public Service Enterprise Agreement.
• Generous leave entitlements, along with paid study leave, paid parental leave, purchased leave and more.
• Learning and development opportunities, annual performance plans, public sector networking, along with on the job learning and development.
• Your well-being is important to us, which is why we offer a free and confidential Employee Assistance Program, as well as other health and well-being initiatives.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and cover letter addressing the key selection criteria, ensuring you outline how your skills and experience align to the role and regulatory environment. Acknowledgement will be given for demonstrating an understanding of the various elements of the role, including the direction and priorities of the team and the wider Authority.Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.We welcome applicants from a diverse range of backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ, people with disability, as diversity and inclusion drives our success.