Facilities Coordinator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    What this job involvesThe Facilities Coordinator position will work with the Facility Management team to handle routine facility related operations, including creating, managing, and verifying work orders, managing and clearing work order flags, and proficient management / coordination of and with maintenance technicians and 3rd party providers. Beyond the tactical facilities components of this job, you also have a special eye for detail and a knack for creative problem solving. You take pride in making our space both beautiful and functional and know how important even the tiniest details are to making a space great.A snapshot of the role:Oversee daily work order review; follow up on work orders to ensure successful service delivery and customer experienceRespond to any reactive maintenance and repair requirements in a timely manner.Develop ongoing relationships with building management, building engineers and service providers (ranging from General Contractors to Furniture vendors to Pest Control).Cultivate and maintain a positive working relationship with client representatives and service providers at each assigned property.Schedule and manage vendor performance of all Preventative and Recurring Maintenance activities for assigned propertiesManage and maintain facility management tasks as assignedManage and process all facilities related invoices ensuring they are paid in a timely manner.Manage facilities work order tools such as CMMSSound like you?  This is what we're looking for:You're a self-starter, a cool-under-pressure problem-solver and never hesitate to roll up your sleeves to get the job done. You will have proven experience in a facilities or related roles with some exposure to vendor coordination.Superior customer service skills and a strong orientation to provide exceptional JLL customer experience is essential as is your ability to maintain professional under stressful situations.You have strong written, verbal and people skills and consider yourself to be an organising whizWhat you can expect from us: You'll join an entrepreneurial, inclusive culture. One where the best inspires the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.Apply now REQ468637Location: On-site –Melbourne, VICJob Tags:HiringIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.