Facilities Coordinator

7 days ago

Melbourne, Victoria, Australia CHP Management Full time

Due to continued growth, CHP Management have an opportunity for a motivated and passionate individual, wishing to be a part of a dynamic commercial property management business.

Established in 2014, CHP Management is a boutique commercial property management company based in Hawthorn with a portfolio of retail, office and industrial assets located along the Eastern seaboard of Australia. We pride ourselves on exceptional service delivery, outcome focused attitude and motivation to continually improve the assets for our clients and key stakeholders.

As the facilities coordinator and concierge you will report directly to the Facilities Manager and you will work closely with the Property Managers to coordinate and manage the facilities and administrative component and workflow of the repairs & maintenance, property maintenance and risk management for an office portfolio in St Kilda Road. Whilst having flexibility to expand your involvement into property management work, if you desire.

About the Role:

Facilities coordination component:

Update & manage the portfolio's contractor lists

Maintain preventative maintenance contracts across the portfolio

Manage ad hoc repair requests

Management the risk matrix and resolve outstanding action items

Maintain portfolio compliance and property presentation to the Company's expectations

Complete property inspections with Property Managers

Team administration component:

Managing the property / lease file management for the portfolio

Manage exceptions to insurance, security and statutory registers

Compilation and upkeep of various registers e.g.; keys, access cards, Occupancy permits etc.

Provide administrative support to Property Management team

To be successful in the role, you will need to be extremely organised, respond well in a fast-paced environment, possess strong attention to detail and administrative skills, as well as strong knowledge with Microsoft Office Suite.  Ideally suited to a current administrator or office concierge looking to expand their knowledge across an office portfolio in St Kilda Road and head office in Hawthorn.

Perks & Benefits:

Within the role you will be guided by senior members of the team and given continued support and ongoing training to ensure you have the necessary tools for success in this position with the potential for future career development.

This exciting opportunity will suit a self-motivating and passionate individual who portrays a high level of accountability, initiative, and attention to detail. If this opportunity excites you, apply now.

Salary package shall be based on experience.

  • Facilities Officer

    2 weeks ago

    Melbourne, Victoria, Australia Hays | Facilities Management Full time

    We are busy in the lead up to Christmas and have multiple live roles on offer with our CBD based providers Your new companyIs a specialised facilities management company with a large national presence and beautiful offices here in Melbourne. We have multiple live concierge and facilities roles on in the CBD and a variety or service providers requiring...

  • Senior Facilities Management Officer

    2 weeks ago

    Melbourne, Victoria, Australia Hays | Facilities Management Full time

    Manage a diverse portfolio of community facilities and leased properties across Melbourne City Your new companyThis organisation is a leading local government authority responsible for managing one of Australia's most dynamic urban environments. It oversees a multi-billion-dollar property and asset portfolio, ensuring public spaces and community facilities...

  • Facilities Coordinator

    7 days ago

    Melbourne, Victoria, Australia Nido Early School Full time

    Join our Nido team in Melbourne as a Facilities Coordinator and play a key role in delivering exceptional service through responsive coordination and effective reactive and preventative maintenance scheduling management. About Nido Early SchoolAt Nido, we believe children are capable, curious, and full of potential. Each day is an opportunity to guide them...

  • Facilities Coordinator

    7 days ago

    Melbourne, Victoria, Australia JLL Full time

    Shaping the future of real estate for a better world.At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter,...

  • Facilities Coordinator

    7 days ago

    Melbourne, Victoria, Australia JLL Full time

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Receptionist and Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Medical indemnity, finance, practice solutions for doctors Full time

    About the RoleThis position is part of a national team that supports three key areas: Reception/Concierge, Facilities, and Procurement administration. Your primary responsibility will be providing exceptional Concierge and Reception services at Avant's Melbourne office, ensuring a welcoming and professional experience for all visitors and staff.As a member...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia C&W SERVICES (S) PTE. LTD. Full time

    Key ResponsibilitiesSupport the Facilities Management team in ensuring compliance with laws, regulations, policies, and guidelines across the assigned portfolio.Assist in maintaining a safe, healthy, and well-serviced workplace environment.Coordinate inspections, planned and responsive maintenance, and asset upkeep to agreed standards.Support vendor and...

  • P&C and Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Betfair Pty Ltd Full time

    Betfair is a disruptor bringing innovationand competition to the Australian sports betting industry while operatingresponsibly and following regulations to protect the community.We're looking for a part-time (0.5) People& Culture and Facilities Coordinator to support and deliver key people andtalent initiatives, while also managing the day-to-day operations...

  • P&C and Facilities Coordinator

    1 day ago

    Melbourne, Victoria, Australia Betfair Australia Full time

    Betfair is a disruptor bringing innovation and competition to the Australian sports betting industry while operating responsibly and following regulations to protect the community.We're looking for a part-time (0.5) People & Culture and Facilities Coordinator to support and deliver key people and talent initiatives, while also managing the day-to-day...

  • Building Manager

    2 weeks ago

    Melbourne, Victoria, Australia Connect Facilities Full time

    Connect Facilities is a privately owned Building and Facilities Management company, delivering end-to-end solutions across some of Melbourne's most iconic buildings. We pride ourselves on excellence, innovation, and creating spaces where people love to live.The Opportunity Step into an exciting role as a Building Manager, working across multiple residential...