Experienced Medical Secretary

3 hours ago

Greenslopes, Queensland, Australia Dr Vincent Deen - Nicholson Street Specialist Centre Full time $60,000 - $80,000 per year

Dr Vincent Deen is a Cardiologist / Electrophysiologist (Heart Rhythm Specialist) located at the Nicholson Street Specialist Centre in the Greenslopes Private Hospital.

We are currently seeking an enthusiastic medical secretary for a Part-Time position for 4 days per week —Monday to Thursday (64 hours per fortnight).

The role requires flexibility to work varied and additional hours as required from time to time to cover staff absences and leave.

What is your role?

You will be supporting Dr Deen, referring doctors, patients and their families. Your duties will include a mixture of administrative and reception duties. These may include:

  • Attending to patients who visit Dr Deen for their appointments and answer telephone and email enquiries/concerns;
  • Billing of both inpatients and outpatients using Gentu software;
  • Submitting of patient claims to Medicare, DVA and private health funds;
  • Locate, check-in and gather medical records for patient appointments and procedures;
  • Maintenance of patient files and documentation in a secure and confidential manner;
  • Organising inventory and supplies for the office;
  • Triaging of referrals in accordance with practice guidelines;
  • Organise admissions and hospital procedure lists (pacemakers/defibrillator implants and ablation procedures) and liaise with radiology, pathology, hospital staff and cardiac testing centres;
  • Editing of dictated specialist's correspondence before distributing via Medical Objects;
  • Processing and reporting of weekly banking from across two sites;
  • Monitoring of Remote Device transmissions and scheduling of reports;
  • Organising DVA transport; and
  • General housekeeping duties (vacuuming, tidy kitchen and waiting room areas).

The successful candidate will have:

  • Good multitasking and time management skills.
  • Previous experience working in a specialty clinic (particularly cardiology) is highly regarded.
  • Experience using Gentu or similar medical software.
  • Experience with Medicare, DVA and Eclipse patient claiming.
  • Experience processing inpatient / theatre billing through Eclipse.

Why is this job desirable?

Small (solo) practice working closely with Dr Deen in a fascinating, dynamic subspecialty. You're not just a number in a big organisation — We are a small, close knit team.

Well supported role with a second experienced secretary for mentoring, guidance and trouble shooting.

State of the art, cloud based intuitive medical software (Gentu).

Dr Deen uses Dagon dictation so your efforts are directed towards patient care and the running of the practice.

Modern, comfortable and relatively new consulting rooms.

No weekend work.

Co-location on grounds of largest private hospital in Australia with all medical facilities available as well as pharmacy, cafeteria and coffee shop.

Feel empowered by supporting the vital care of patients on their heart health journey with Dr Deen

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