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Administrative Support Officer

2 weeks ago

Launceston, Tasmania, Australia Department of Health Full time $66,049 - $70,593 per year

The Team:

The Deloraine District Hospital is a 20 bed Acute care facility that includes Palliative Care and General Medical Care. The Hospital coordinates the delivery of a broad range of community and allied services within the Meander Valley. We strive to deliver personalised care in a calm, welcoming and warm environment while being innovative and having a can-do attitude. Our services work closely together to focus on delivering excellence in healthcare to achieve improved outcomes for our consumers, our workforce and the Meander Valley community.

The Role:

  • Undertake administrative and clerical support to the Director of Nursing (Deloraine), maintaining an efficient flow of information to and from the office. Undertake word processing, spreadsheet, database and e-mail services and maintenance of electronic diary. Provide secretarial support in drafting, editing and preparation of routine correspondence, reports, statistical data and other documents as required.
  • Coordination of equipment, room bookings including video conferencing facilities, consulting rooms and University Department of Rural Health accommodation.
  • Contribute to the development and implementation of administrative systems which ensure compliance with departmental policies and procedures and promote a quality improvement approach to the delivery of administrative services.
  • Actively participate in and contribute to the organisation's Quality & Safety and Work Health & Safety processes, including in the development and implementation of safety systems, improvement initiatives, safeguarding practices for vulnerable people, and related training.

You will need:

  • Sound knowledge of office management principles and the capacity to effectively support the management of day-to-day operations of the area.
  • Well-developed computer skills including the ability to efficiently operate word processing, spreadsheet, calendar, mail, and database systems.
  • Well-developed oral, written, and interpersonal communication skills with the ability to exercise initiative, judgement and discretion when undertaking administrative and reception duties in a senior management and team environment.
  • Capacity to organise and prioritise duties and work relatively unsupervised while maintaining a high level of confidentiality and adherence to timeframes.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania:

The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania's public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment:

Permanent part time, day worker position, working 30 hours per fortnight, commencing as soon as you can join our team.

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $66,049 to $70,993 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

  • Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Salary Packaging:

You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

  • Professional development and accelerated pathways.
  • A range of leave entitlements, including study leave and Professional Development Support.
  • Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here

Eligibility:

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

  • Generic Administrative Support Officer (Deloraine) Band 2 (July 2023)

Application Guide:

  • Department of Health - Applicant Guide Sep

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

*applications from Recruitment agencies will not be accepted for this role

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Damien Bailey 

Position: Director of Nursing 

Phone number:

Email address:

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania

Make It Tasmania | Move for a great lifestyle

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.