Office Manager

TalentBlueprovides long term labour hire services for Mining, Construction, Transport, Manufacturing & Engineering Sector delivering Managed Services, Permanent and Temporary Recruitment. The TalentBlue team source the highest calibre in talent that add value and enhance our client's business.

The Client

TalentBlue has partnering with a highly respected fencing contractor to find a hands-on Office Manager. Established in 1990, our client specialises in commercial fencing solutions for local government, education, and sports sectors. While part of a larger group, this unit operates with the agility of a focused SME. We are looking for an all-rounder who understands the rhythms of a small business and can drive efficiency in a practical, operational capacity.

The Role

Reporting directly to the General Manager, you will be the backbone of the office, overseeing daily operations and leading a small administration team.This role moves away from theoretical strategy and focuses on execution—ensuring the business is compliant, tenders are submitted on time, and the office runs smoothly.

Key Responsibilities:

• Tender & Contract Management: Take ownership of sales administration with a specific focus on managing and completing tender documentation and contracts.
• Compliance & ISO Oversight: Maintain and embed company systems to ensure full compliance with ISO obligations (Quality 9001, Environment 14001, and Safety
• Office Management: Oversee daily business operations, ensuring workflows are efficient and aligned with company goals.
• Process Improvement: Identify operational issues and implement practical strategies to improve efficiency across the business.
• HR Administration: Administer HR processes such as hiring, training coordination
• Team & Safety Culture: Manage the small administration team and promote a safe, respectful workplace culture, ensuring alignment with OHS regulations.
• General Staff Support: Coordinate essential team requirements and address day-to-day employee queries.

About You

We are less concerned with formal degrees and more interested in practical experience. You are likely someone who has "worn many hats" in a small-to-medium business environment.

Required Experience & Skills:

• Operational Experience: 3-5+ years of experience in business operations, office management, or similar roles.
• System Proficiency: Strong proficiency in business management software is essential, specifically Xero, CRM (simPRO), and Excel.
• Compliance Knowledge: Working knowledge of the Occupational Health and Safety Act and regulations, with the ability to navigate Fair Work requirements when necessary.
• HR Administration: practical knowledge of HR administration – performance cycles, recruitment, training
• Communication: Excellent interpersonal skills with the ability to lead a team and communicate effectively with stakeholders.
• Tender & Contract Management: Demonstrated experience in end-to-end sales administration, specifically in preparing, coordinating, and submitting tender documentation and managing commercial contracts.
• ISO & Compliance Knowledge: Proven ability to maintain and audit Integrated Management Systems, specifically regarding ISO 9001 (Quality), ISO Environment), and ISO Safety).
• Operational Software Proficiency: Advanced competency in Microsoft Excel and Xero, with specific experience in simPRO or similar trade/construction CRM software strongly preferred.
• Small Business Operations: A track record of at least 2-3 years in a business operations or office management role, including experience improving workflows and managing a small administration team.
• Regulatory Knowledge: Working knowledge of the Occupational Health and Safety Act and regulations, with the ability to ensure company-wide compliance.

Salary and Location

• Salary Package: $135,900 package, including:

• $120,000 per annum salary

• $14,400 SG superannuation (12%)

• Terms: Full-time, ongoing.

• Other Benefits: A company mobile phone, on site carparking, and a company credit card.
• Location: Heidelberg West

This is an excellent opportunity to join a company known for high-quality workmanship and superior service delivery.

Apply Now Call TalentBlue on or apply online today