Administration Officer

Job Description:

• Role title: Administration Officer
• Role type: Permanent Part-Time (16 hours per week – Mondays and Wednesdays))
• Role grade: Administration Officer Level 3 (Year 1 to 2)
• Department and location: Dermatology, St Vincent's Hospital, Darlinghurst
• Salary: $68, $ 70, pro-rata) + super + salary packaging

Better and fairer care. Always.
We are St Vincent's Health Australia, Australia's largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.

About The Role

• Coordinate patient bookings and referrals – manage outpatient appointments, ensure valid specialist referrals, and support the triaging process for new patients.
• Oversee Medicare billings and trust fund processes – handle end-to-end billing cycles, reconciliation, and prepare quarterly financial reports for departmental meetings.
• Maintain patient records and confidentiality – upload and manage patient photos and information across MediWeb and internal databases with accuracy and care.
• Support departmental operations – assist with meeting logistics, record minutes, and participate in quarterly after-hours meetings (1830–1930).
• Provide professional administrative support, handling calls, correspondence, and patient enquiries, part-time role, Mondays and Wednesdays

About You

• Proven healthcare administration experience – capable of supporting clinical teams efficiently and professionally.
• Highly organised with excellent time management – able to prioritise tasks, work autonomously, and meet deadlines with minimal supervision.
• Strong communication and interpersonal skills – confident in verbal, written, and public-facing interactions with patients, colleagues, and stakeholders.
• Tech-savvy and detail-oriented – proficient in Microsoft Office (Word, Excel) and medical record systems, ensuring accurate and secure record-keeping.
• Integrity and values-driven – committed to upholding the mission and values of the Sisters of Charity Health Service while delivering outstanding patient-focused support.

Why work at St Vincent's?

• Join us on our mission to provide care to all, including the most at-risk people in our community
• Discounted access to many gyms for you and your family with Fitness Passport
• Access to discounted private health insurance with Medibank
• Access to a government salary sacrifice program. Make a proportion of your salary tax-free
• Committed to financial support for educational development, scholarship programs, paid study leave

About The Hospital
In this role you will be based at St Vincent's hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location
• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches
• A place of expert clinical care for at-risk people
• Closely partnered with universities & affiliated research institutes, many of which are located on-campus
• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health

Sponsorship / work rights for Australia
Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

How To Apply
The closing date for applications is
29 October 2025
Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.

Respectfully, this role is not open to recruitment agencies

Review the following documents:

Job Demands Checklist and Health Declaration Form

Position Description

How to Upload and Address the Selection Criteria

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit or get in contact at
View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct