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Sales Administrator

2 weeks ago

Brisbane, Queensland, Australia Harcourts Inner East Full time $60,000 - $80,000 per year

Position Title: Sales Administrator – Chris Lawsen Team

Location: Bulimba, Queensland

Department: Sales

Reports To: Director – Chris Lawsen Team & Office Sales Manager

Employment Type: Full-Time / Part-Time (as applicable)


About the Role

We are seeking a motivated and detail-oriented Sales Administrator to support the high-performing Chris Lawsen Team within our successful real estate agency. This pivotal role ensures smooth and efficient administrative operations across all stages of the sales process. In addition to dedicated support for Chris Lawsen's listings and sales campaigns, you will provide additional support and coverage for the office's primary sales administrator, maintaining continuity and service excellence across the sales department.


Key Responsibilities

Team Support – Chris Lawsen:

  • Prepare listing documentation, agency agreements, and compliance files.
  • Coordinate marketing campaigns including photography, floorplans, copywriting, and online uploads.
  • Schedule and manage open homes, buyer appointments, and auction timelines.
  • Liaise with solicitors, buyers, vendors, and service providers to ensure seamless transactions.
  • Prepare weekly vendor reports and campaign updates.
  • Maintain accurate CRM records and ensure timely data entry in PropertyMe, Agentbox (or relevant systems).
  • Preparation of prospecting call lists.
  • Preparation and sending of prospecting letters.
  • Coordinate team social media content for the Chris Lawsen Team page.
  • Support client nurture activities, including arranging settlement gifts, anniversary cards, and follow-up touches.
  • Prepare Open for Inspection packs.
  • Attend and provide support at in-room auction events.

Office Support:

  • Provide full coverage for the main sales administrator during periods of leave or high activity.
  • Oversee new listings, contract processing, and settlement administration across the wider team.
  • Act as point of contact for sales agents requiring administrative support during relief periods.

Skills & Experience
  • Current Real Estate Salesperson Registration Certificate (QLD) – essential
  • Previous experience in a real estate sales support role (minimum 2 years preferred).
  • Strong understanding of the end-to-end sales process in Queensland.
  • Proficient with CRM systems, contracts, compliance obligations, and REIQ documents.
  • Excellent written and verbal communication skills.
  • High attention to detail with the ability to identify and resolve errors quickly.
  • Strong organisational skills with the ability to prioritise competing deadlines in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to adapt quickly to new technology platforms.
  • Proven ability to work both independently and collaboratively as part of a team.

Key Attributes
  • Proactive and solutions-focused mindset
  • Loyal, discreet, and team-oriented
  • Able to work independently and take ownership of tasks
  • Passion for real estate and commitment to high-quality service delivery

Benefits
  • Work within one of Queensland's leading real estate teams
  • Collaborative, high-performance culture with ongoing training and development
  • Opportunity to broaden experience through relief coverage and office-wide exposure
  • Modern office with leading tech platforms to support your role