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Project Coordinator

2 weeks ago

City of Brisbane, Australia Toll Group Full time $80,000 - $120,000 per year

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

Toll Aviation is an experienced provider of specialised mission-critical helicopter services and training for Government, Defence and the civil sector. Operating on a national scale, we are looking for a proactive and detail-oriented Project Coordinator to join our dynamic team in Brisbane.

About Toll Aviation

Toll Aviation, a division of Toll Government and Defence, is an experienced and trusted provider of crewed and uncrewed specialised operations and training, delivering both standalone and integrated solutions for Government, Defence and the civil sector. With a commitment to safety, efficiency, and excellence, Toll Aviation strives to deliver comprehensive solutions using helicopters, uncrewed aerial systems (UAS) and fixed-wing aircraft, in support of communities in need.

About the Role

The Project Coordinator will play a vital role in supporting Project Managers (PMs) and Project Sponsors to successfully deliver approved projects while ensuring adherence to organisational standards and processes. Reporting to the Head of Aviation Projects within the Project Management Office  this role will involve working across various areas, including operations, training, engineering, and business development.

The Project Co-Ordinator  provides  Project  Management  (PM)  support  across  the  Toll  Aviation  capabilities  including operations,  training,  engineering  and  business  development.  This  support  includes  development  and tracking of project schedules, budgets, plans and other documentation, participating in Project meetings and  working  closely  with  PMs  and  stakeholders  to  develop  and  deliver  projects.    The  role  will  also  be required  to  generate  reports  and  provide  relevant  information  to  PMs  and  stakeholders  to  assist  in managing the projects.

Main Responsibilities

  • Coordinate project activities to ensure alignment with timelines and deliverables
  • Prepare and maintain project documentation, including project plans, schedules, and meeting records
  • Support the use of Smartsheet for project management, including Work Breakdown Structures, schedules, budgets, risk management, and project charters
  • Monitor and measure project performance metrics and update records accordingly
  • Develop project status reports and relevant documentation
  • Support the mobilisation of complex aviation service delivery projects, aircraft acquisition and modification, facility selection and certification, and support service definition and acceptance
  • Maintain accurate and up-to-date project files, records, and databases

To be successful in this role, you will need:

  • Tertiary qualifications in Aviation, Engineering, Business, or Project Management (preferred)
  • Proven ability to manage diverse stakeholders, including remote team members and external suppliers
  • Strong organisational skills with the ability to handle multiple projects simultaneously.
  • Exceptional attention to detail and commitment to high-quality work
  • Ability to work independently and collaboratively in a fast-paced environment
  • Excellent interpersonal, oral, and written communication skills
  • Experience in supporting project delivery with a background in project management.
  • Familiarity with project management software such as Smartsheet or Microsoft Project
  • Strong analytical skills with the ability to explain complex concepts in simple terms

Benefits

  • Exposure to an exciting and fast-paced industry
  • Competitive salary and benefits package
  • Opportunities for professional long-term growth within the aviation sector
  • Supportive and dynamic work environment

If you're a detail-driven professional with a passion for project coordination in the aviation industry, we'd love to hear from you

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don't meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you're interested in this role but your past experience doesn't align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

To find out more about us visit

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.