Administration Coordinator

1 day ago

Tullamarine Victoria, Australia Sharp & Carter Business Support Full time $60,000 - $80,000 per year

About the Role:

As the Administration Coordinator you'll play a key role in keeping the office running smoothly. You'll support a broad range of administrative, coordination, and organisational tasks across the business, including running of the office, meeting and event support, travel coordination, communication activities, and general assistance for the senior leadership team. This is a dynamic position suited to someone who enjoys being the go-to person, can juggle multiple priorities, and thrives in a fast-paced, project-driven environment.

Key Responsibilities:

  • Manage PPE, uniforms, office supplies, and general stock control.
  • Coordinate incoming/outgoing mail, couriers, and deliveries.
  • Handle reception duties and manage the central email inbox.
  • Support internal and external meetings, including catering, room setup, and documentation.
  • Assist with meeting minutes, event coordination, and functions.
  • Arrange travel bookings, accommodation, and logistics for staff.
  • Assist with internal communications and newsletters.
  • Provide support to HR, Payroll, Accounts Payable, and procurement as needed.

Skills & Experience Required:

  • At least 3 years' experience in administration, office coordination, or similar support roles.
  • Strong communication and interpersonal skills with a customer-focused approach.
  • Excellent organisational skills and high attention to detail.
  • Ability to manage competing priorities in a busy environment.
  • Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Experience in construction, engineering, or industrial services is highly regarded.

Benefits:

  • Join a collaborative, supportive team with a down-to-earth culture.
  • Work closely with senior leadership and gain exposure across multiple business functions.
  • A varied, hands-on role where no two days are the same.

About the Company:

Our client is a respected organisation within the industrial and project-services sector, known for its commitment to quality, integrity, and innovation. With a strong reputation and a growing project pipeline, they offer a stable, welcoming workplace where your contributions make a genuine impact.

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