Administration Assistant

1 day ago

Malvern East, Victoria, Australia Forum Recruitment Full time $60,000 - $80,000 per year

About

Forum Recruitment is proud to partner with a leading facilities management provider to recruit a Facilities Administrator who will play a pivotal role in supporting contract operations and ensuring business efficiency.

About the role

As the Facilities Administrator, you will be responsible for delivering essential administrative services to support the contract team. This includes secretarial duties, data entry for accounts payable and invoicing, document management, and internal reporting. You will be a key contributor to team morale, compliance, and operational excellence.

Key responsibilities include:

  • Maintain accurate records, manage accounts payable, and support client invoicing
  • Ensure compliance with company policies, quality standards, and OH&S requirements
  • Liaise effectively with teams to ensure smooth communication and task resolution
  • Engage with and build solid working relationships with vendors and contractors
  • Support marketing administration and ensure accurate client data management

About you

To be successful in this role it is essential to have:

  • Experience in a fast-paced, Trades or Facilities Management office environment
  • Strong organisational skills, attention to detail, and the ability to meet tight deadlines
  • Excellent communication skills and confidence in dealing with stakeholders
  • Proficiency in Microsoft Office and business applications, with strong data presentation skills

What's in it for you?

  • Be part of a supportive and collaborative team environment
  • Gain exposure to a dynamic facilities management operation
  • Opportunity to contribute to meaningful business outcomes
  • Develop your skills in administration, compliance, and reporting
  • Work with a company that values professionalism and continuous improvement

Next steps

Please attach your resume and cover letter by following the links on this website to APPLY. Alternatively, contact Emily Milner on to discuss if you believe this position would suit your experience.

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