Admin Support Officer

Company description:

About Brisbane Catholic Education

Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.

Job description:

About our school

Emmaus College is a Prep to Year 12 co-educational ecumenical College with an enrolment of over 1510 students. Emmaus College fosters Christian unity through its active partnership with the local Anglican, Catholic, Lutheran and Uniting churches.

Emmaus is located on 21 hectares in a quiet bushland setting at 48 East Street, Jimboomba. It has been built to cater for the educational and faith needs of the Jimboomba, Beaudesert and surrounding communities. Excellence in learning within a contemporary Christian community is the vision that shapes the Emmaus learning community. Explore our school website to learn more about us.

Summary

Be the face of Emmaus College and play a vital role in delivering efficient and impactful administrative support, handling a diverse range of tasks to ensure the smooth and dynamic operation of the school.

• Location: Emmaus College - Jimboomba (S)
• Start date: January 2026
• Work hours: 38 hours per week
• Salary: $34.17/hour + super (School Salary Scale)
• Status: Term Time Fixed Term until the end of 2026 school year
• Ad close date: 23 November 2025
• Contact: |

About the opportunity

In this position you will be responsible for:

• Providing a wide range of administrative support to the school leadership team to effectively manage their availability, schedules, and appointments
• Responding to enquiries ensuring accurate and relevant information is provided in a timely manner
• Assisting in the development, maintenance and operations of administrative systems and databases, recommending improvements as necessary
• Maintaining stock and issue expendable stores including recording stock levels and the distribution of equipment, delivery dockets, invoices and payment vouchers
• Establishing and maintaining filing and records management systems, including registers and databases, ensuring easy and on-time retrieval of information
• Be the welcoming first point of contact for visitors, parents and callers, ensuring a positive College experience.
• Provide efficient administrative and reception support, including calls, emails, mail, appointments and records.
• Assist with enrolments, staff and volunteer processes as required
• Maintain an organised, tidy and professional reception area

About you

To be successful in this position you will bring relevant contemporary skills and experience including:

• Proficiency in Excel and an understanding of Microsoft Office 365 Suite
• Providing general administrative support
• Diary management and the scheduling of activities and appointments at a senior level
• Maintaining a variety of administrative systems
• Being responsible for enquiries from a variety of stakeholders and supplying timely information in an engaging way
• For this position you are not required to be Catholic.

Eligibility and Safeguarding requirements:

• Eligibility to work in Australia for the duration of the appointment
• Hold a Paid Employee Positive Notice Blue Card prior to commencement.

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development
• Competitive remuneration and flexible work arrangements (position dependent)
• Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
• Salary packaging and salary-sacrificing options
• Active staff social club and wellness programs
• Personal support for our employees and families through the Employee Assistance Program.

Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.

Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone's responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.

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