Practice Group Administrator

Practice Group Administrator - Public Law & Regulatory Compliance

We are seeking a highly organised and proactive Practice Group Administrator to join our Public Law & Regulatory Compliance team.

This role is central to the smooth operation of the Practice Group, providing direct support to the Practice Group Leader and acting as the key administrative liaison between Business Services and the team.

The successful candidate will take ownership of a broad range of responsibilities, from coordinating legal support and managing team leave to monitoring internal processes and upholding firm policies.

This is a dynamic and hands-on role suited to someone who thrives in a fast-paced environment, enjoys working collaboratively, and has strong attention to detail. You'll play a pivotal role in maintaining operational efficiency, supporting our lawyers, and contributing to the overall success of the Practice Group. If you're looking for a position that combines administrative leadership with meaningful team engagement, we'd love to hear from you.

Primary Duties and Responsibilities

• Managing Practice Group based events, including but not limited to training, meetings, social events etc.
• Coordination and tracking of CPD for practitioners and other training requirements for the Practice Group.
• Coordination and processing of leave approvals.
• Preparation of annual financial audits on request by clients.
• Managing the Practice Group Leader's credit card.
• Expense reconciliation.

Legal Support Coordination

• Coordinate the legal support team to ensure legal support services are maintained.
• Monitor legal support workloads and allocate resources appropriately.
• Manage legal support rosters, including office attendance (in accordance with Firm direction and policy and PGL specific requirements), leave applications and overtime approvals.
• Recruitment of legal support staff, with relevant Principal.
• Ensure the successful on-boarding of new legal support staff, provide training and mentoring where necessary.
• Identify learning and development training requirements of legal support staff and coordinate the provision of appropriate training with the L&D team.

Practice Group Liaison with Business Services

• Act as the primary point of contact for the Business Services functions, including Finance, Business Development, IT, Legal Operations, Project Management Office, and Office Services, while also managing a range of administrative tasks to support the broader needs of the Practice Group.

Practice Group Leader Legal Assistant

• Legal Assistant duties for the balance of the time as directed by the Practice Group Leader.

Skills/Knowledge

• Minimum 5 years' experience in legal administration.
• Excellent communication skills.
• Strong interpersonal skills.
• Attention to detail.
• Excellent literacy.
• Advanced knowledge of MS Word for Windows, and PowerPoint.
• Knowledge of iManage, or equivalent system knowledge is essential.
• Other administrative training will be well regarded.

Further Information

Any questions regarding the vacancy can be directed to Kat Pena on or For further information or to submit your application for this position please visit the careers page on our website. Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage.

Our Firm and Culture

Russell Kennedy is a commercial law firm with more than 340 people in Melbourne and Sydney. We are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus.

As part of our team, you'll receive hands-on experience, quality mentoring and access to valuable learning opportunities. We encourage a professional and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle. We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm.

Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality, as well as being certified as a gold employer in the Australian Workplace Equality Index for employers with 500 or less employees. We respect and celebrate the things that make each of us different. The firm supports and promotes a range of initiatives to create an environment that is characterised by equal access and respected participation of all groups and individuals. There is a particular focus and emphasis on gender equality, inclusion of First Nations peoples, accessibility for people with disability, LGBTIQ+ inclusion, and cultural diversity. Russell Kennedy is recognised by Australian Disability Network as a Disability Confident Recruiter employer.

Russell Kennedy is committed to attracting and retaining the best talent available. We acknowledge the importance of work-life balance, all current and prospective employees have access to flexible work options and workplace adjustments including alternate accessible formats, where required. If you require an adjustment during the recruitment process please contact Kat Pena on or

Russell Kennedy Lawyers acknowledges the Traditional Custodians of the lands on which we meet and work. Our offices are situated on the unceded lands of the Wurundjeri and Gadigal peoples. We pay our respects to their Elders, past and present, to their emerging leaders and to the resilience, creativity and vitality of their cultures including their laws and systems of governance.