Office Coordinator

Join an innovative and industry leading financial management firm, specialising in private credit, asset management, and investment solutions.This business thrives on collaboration, operational precision, and a distinctive commercial model that truly sets them apart

An exceptional opportunity now exists for a driven and highly organised Office Coordinator / Junior Office Manager to support the seamless running of the firm's newly established Melbourne CBD office.

This newly created permanent full time position reports to the Sydney based Office Manager, playing a key role in ensuring smooth daily operations, outstanding client experience, and a cohesive workplace culture across a growing national business.

This role blends facilities, concierge, and project coordination, making it ideal for someone who thrives in a fast paced, professional environment and enjoys being the "go-to" person for all things operations and business support. 

You will be surrounded by talented professionals in a supportive and values-driven culture... with the opportunity to learn, grow, and be part of an expanding firm that values excellence, initiative, and collaboration.

Key Responsibilities:

Office & Facilities Coordination

• Act as the onsite point of contact for internal teams in the Melbourne business group.
• Coordinate with the Office Manager (Sydney) and national facilities team on maintenance, readiness, and presentation.
• Oversee supplies, mail, couriers, deliveries, and vendor relationships.
• Ensure the workplace maintains a polished, professional, and welcoming standard at all times.
• Support compliance and documentation for health, safety, and facilities requirements.

Front of House & Client Experience

• Welcome visitors and clients with warmth and professionalism, ensuring a premium first impression.
• Manage meeting room bookings, setups, and hospitality — maintaining high presentation standards.
• Oversee the concierge function to uphold the firm's reputation for quality and attention to detail.

Onboarding & Staff Support

• Coordinate access passes, security, and workstation setups for new starters.
• Liaise with IT and HR to support seamless onboarding and offboarding.
• Maintain accurate internal contact and seating records.

Culture, Events & Projects

• Assist with office and team events, internal communications, and cultural initiatives.
• Coordinate branded merchandise, staff gifts, and inter-office engagement.
• Identify opportunities to enhance office systems, workflows, and employee experience.

About You

• Previous experience in office coordination, administration, or facilities within a professional or corporate environment.
• Polished, proactive, and confident — with the ability to work independently while collaborating effectively with national teams.
• Excellent organisational skills, high attention to detail, and strong communication abilities.
• A natural people person — positive, social, and genuinely motivated to contribute to an exceptional workplace.
• Tech-savvy with proficiency across Microsoft Office and MS Teams.

Why Join This Firm? 

Be part of an award winning, values led investment firm, with a reputation for excellence, whilst working in in a stunning Melbourne CBD office alongside a dynamic and supportive team. Enjoy a collaborative culture where your contribution is visible and valued. On offer is a competitive salary package, with opportunities for growth and long term career progression.

If you're an energetic, polished, and professional Office Coordinator & Administrator ready to make your mark in a growing national this is a career opportunity worth exploring

Please APPLY NOW — we look forward to connecting you with this outstanding firm.

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