Secretariat Officer

1 week ago

Melbourne, Victoria, Australia Dixon Appointments Full time $90,000 - $120,000 per year

About the Role

This is a unique opportunity to support a senior executive team within a government agency at the intersection of governance, academia, and parliamentary services. You'll collaborate with commissioners, academics, and high-level executives, providing secretariat support across strategic meetings and briefings, including committee meetings.

Responsibilities:

  • Provide secretariat support for executive and stakeholder meetings.
  • Prepare agendas, take concise and critical notes (not verbatim), and track follow-up actions.
  • Accurately document key decisions and ensure actions are followed through.
  • Liaise with internal and external stakeholders, including commissioners and academics.
  • Navigate complex governance, parliamentary, and academic terminology with precision.
  • Support the Assistant Director and collaborate with the Parliamentary Services Officer.
  • Maintain confidentiality and uphold APS standards.
  • Operate confidently in high-stakes environments, demonstrating pragmatism and attention to detail.

About You:

  • Prior experience in a secretariat role within the APS is essential.
  • Strong note-taking and documentation skills, with the ability to extract key points efficiently.
  • Comfortable with governance, parliamentary, and academic terminology.
  • Professional, pragmatic, and discreet-well-suited to a stoic, grounded personality.
  • Able to work independently while maintaining strong collaborative relationships.
  • High attention to detail and diligence in managing sensitive information.
  • You thrive in high-stakes environments and are pragmatic, detail-oriented, and confident in your work.

Benefits:

  • Competitive pay: Attractive hourly rate reflecting APS experience
  • Engaging work: Tackle complex ideas and collaborate with influential stakeholders
  • Short-term assignment: Quick-start role with a 6-month duration and strong potential to extend

The Company:

This organisation ensures higher education providers meet national quality standards, maintain academic integrity, and comply with legislation and policy. It supports institutions in delivering high-quality education and approving new courses and programs.

The Next Step:

To be successful, you must be willing to obtain a clear National Police Check and Baseline Clearance.

Click on the APPLY button or contact Nicole on for a confidential discussion.

We welcome and encourage applications from people with disabilities and are committed to providing a supportive and inclusive workplace.

Reference number: NB78349

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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