Secretariat Officer

6 days ago

Melbourne, Victoria, Australia Dixon Appointments Full time $90,000 - $120,000 per year

About the Role

This is a unique opportunity to support a senior executive team within a government agency at the intersection of governance, academia, and parliamentary services. You'll collaborate with commissioners, academics, and high-level executives, providing secretariat support across strategic meetings and briefings, including committee meetings.

Responsibilities:

  • Provide secretariat support for executive and stakeholder meetings.
  • Prepare agendas, take concise and critical notes (not verbatim), and track follow-up actions.
  • Accurately document key decisions and ensure actions are followed through.
  • Liaise with internal and external stakeholders, including commissioners and academics.
  • Navigate complex governance, parliamentary, and academic terminology with precision.
  • Support the Assistant Director and collaborate with the Parliamentary Services Officer.
  • Maintain confidentiality and uphold APS standards.
  • Operate confidently in high-stakes environments, demonstrating pragmatism and attention to detail.

About You:

  • Prior experience in a secretariat role within the APS is essential.
  • Strong note-taking and documentation skills, with the ability to extract key points efficiently.
  • Comfortable with governance, parliamentary, and academic terminology.
  • Professional, pragmatic, and discreet-well-suited to a stoic, grounded personality.
  • Able to work independently while maintaining strong collaborative relationships.
  • High attention to detail and diligence in managing sensitive information.
  • You thrive in high-stakes environments and are pragmatic, detail-oriented, and confident in your work.

Benefits:

  • Competitive pay: Attractive hourly rate reflecting APS experience
  • Engaging work: Tackle complex ideas and collaborate with influential stakeholders
  • Short-term assignment: Quick-start role with a 6-month duration and strong potential to extend

The Company:

This organisation ensures higher education providers meet national quality standards, maintain academic integrity, and comply with legislation and policy. It supports institutions in delivering high-quality education and approving new courses and programs.

The Next Step:

To be successful, you must be willing to obtain a clear National Police Check and Baseline Clearance.

Click on the APPLY button or contact Nicole on for a confidential discussion.

We welcome and encourage applications from people with disabilities and are committed to providing a supportive and inclusive workplace.

Reference number: NB78349

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

By submitting your application and other personal information, you consent to this information being collected in line with our privacy policy. Follow the link to learn more - Protecting your privacy

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