Administration and Operations Coordinator

1 week ago

Leederville, Western Australia BackChat Studios Full time $60,000 - $80,000 per year

BackChat Studios is a sports-led podcast network producing shows people actually watch and listen to. We're scaling fast and need a sharp operator to run the engine room. This isn't a basic admin role. You'll work closely with the founders and leadership team, thinking ahead, keeping us accountable, and driving the structure that holds the business together.

You'll plan, organise, and communicate at a high level. You'll manage calendars, finances, clients, events, and production schedules. You'll see problems before they happen, stay calm under pressure, and bring order to a fast-moving environment. You'll be trusted with the detail and close enough to strategy to influence how the business grows.

What you'll do
  • Provide admin support to the co-founders including scheduling meetings, booking travel and managing inboxes
  • Oversee the day-to-day running of the BackChat office and co-working space
  • Manage finance processes including payroll, paying invoices and reconciling expenses
  • Support sales admin including drafting and managing sponsor contracts
  • Liaise with clients, sponsors, internal teams, producers and talent
  • Assist with merchandise fulfilment, Shopify orders and product launches
  • Help coordinate live shows, events and activations
  • Support creative deliverables and help keep sales decks up to date with the Social Media & Content Coordinator
What we're looking for
  • Proven experience in administration, office coordination or operations
  • Sharp organiser who loves systems, planning, and staying two steps ahead
  • Commercially aware and confident liaising with sponsors and clients
  • Calm, decisive, and dependable in high-pressure moments
  • Proactive communicator who anticipates needs, not just reacts
  • Someone who wants to grow with the business, not just fill a seat

This is a part-time role with the potential to grow into a full-time position and leadership opportunities as the business scales.

To throw your hat in the ring, send us your CV and a cover letter telling us why you're the right fit for the role.

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