Administration Officer

Administration Officer

About ARTC

We're one of the country's largest rail network owners, proud to be keeping the future of transport on track.

A vital link in the nation's transport supply chain, every day our people manage the movement of over 430 freight and passenger trains across five states, 8,500km of track, 39 worksites and the lands of more than 50 First Nations. Rail isn't just a mode of transport, it's a safer and more environmentally friendly choice. We're committed to expanding and modernising our rail network, having invested billions of dollars to ensure its efficiency and sustainability. Join us and be part of a team that's shaping the future of transport in Australia.

About the Team

When you join the Finance team, you'll be joining the cornerstone of our operations, providing crucial guidance and governance to support ARTC's strategic objectives. The team is actively engaged in internal planning to enhance our strategic planning, risk management, and decision-making processes.

Our Finance team are trusted advisors, working hand in hand with all facets of our organisation to drive excellence and innovation. Their commitment and expertise are key pillars in ARTC's journey towards a more sustainable, efficient, and successful future.

About the Opportunity

We are currently seeking a Corporate Card Officer to join our Finance team. In this pivotal role, you will be responsible for the administration and reporting of ARTC's Delegation of Authority and Corporate Card systems. You will conduct regular audits, engage with cardholders and approvers, and provide guidance on compliance with ARTC's policies and procedures. You will also assist in training the broader business to ensure best practice use of Corporate Cards and adherence to internal controls.· Administer and report on ARTC's Delegations of Authority and Corporate Card systems.

· Conduct monthly audits of Flexi Purchase statements, ensuring compliance with tax, policy, and appropriate business use.

· Review and escalate potential misuse or non-compliance and follow up with cardholders and approvers.

· Maintain high standards of documentation, including supporting evidence for all transactions.

· Assist with the preparation of reports and analysis for Corporate Card usage and compliance trends.

· Perform monthly reconciliations and journal entries relating to Corporate Card transactions.

· Support the ongoing review and improvement of related policies, procedures, and work instructions.

· Deliver training sessions to new starters and existing staff on Corporate Card and Delegation processes.

· Provide backup support to the Transactions Team as required.

· Verify vendor bank details to ensure accurate and secure payments.

· Ensure month-end processing is completed accurately and on time.

· Collaborate closely with the Transactions Manager and wider finance team to support financial governance and compliance.

What do we want from you?

· Strong analytical and critical thinking skills, with the ability to identify patterns and resolve discrepancies.

· Experience in account reconciliations and working with financial data.

· Proficiency in spreadsheet creation and manipulation, including Excel and related tools.

· Strong attention to detail, with a commitment to accuracy and compliance.

· Proven customer service skills, with a professional and helpful approach to internal stakeholders.

· Experience with FlexiPurchase or similar expense/corporate card systems (desirable).

· Familiarity with Microsoft Office, particularly Excel, Word, and Outlook.

· Working knowledge of Power BI for reporting and data analysis (desirable).

· Ability to work collaboratively in a team environment and support shared objectives.

· Strong problem-solving skills, with a focus on resolving issues efficiently and effectively.

What will you get from us?

• Talk to us about flexible working options
• Competitive remuneration
• Resources to support your health and wellbeing and development
• Novated leasing options, as well as discounts and support programs
• 24/7 Employee Assistance Program for all employees and their direct family members

Our Organisation and Culture

At ARTC, we're more than just a rail network. We're a team of dedicated professionals committed to keeping Australia moving forward. Our culture is one of inclusion & collaboration, and continuous improvement. We're focused on growth, not just for our business but for our people and our country.

In everything we do, safety is our top priority. We believe in providing a safe workplace where everyone can thrive. Our commitment to safety is not just a statement; it's a fundamental part of who we are and enables us to best serve our customers and communities.

Our people are at the heart of our success. We value their expertise, their passion, and their dedication. We invest in their development and empower them to make a difference. Together, we are building a future where rail is the preferred mode of transport, contributing to a cleaner, safer, and more sustainable Australia.

Join us at ARTC and be a part of a team that's shaping the future of transport in Australia.

We're proud to be an equal opportunity employer and encourage applications from people of Aboriginal and Torres Strait Islander descent.

Apply Now

Join the exciting future of rail today and find a career for life.

As part of the application process, you'll be required to undergo pre-employment criminal history, reference, and medical checks, including drug and alcohol testing.

Applications close: Friday 10 October 2025

Note: ARTC reserve the right to progress applications prior to the closing date.