Centre Administration Officer

5 days ago

Maryborough, Queensland, Australia Manufacturing Skills Queensland Full time $60,000 - $90,000 per year

Our Centre Administration Officer will provide vital onsite administrative and event coordination support to ensure the smooth operation of our Manufacturing Centre of Excellence (CoE) in Maryborough.

What you will do
  • Administrative support including scheduling meetings, maintaining records, and managing filing systems in line with organisational procedures.
  • Customer service as the first point of contact for visitors and callers, including day-to-day operations, facility and room bookings and event logistics.
  • Support and promote site safety processes, including visitor sign-in and induction coordination.
  • General administrative support to the team in relation to projects and procurement, and secretariat services for internal and external meetings and forums; and assist with financial tasks such as invoices and purchase orders; and maintain office supplies.
  • Assist with routine communications and enquiries, ensuring timely distribution of correspondence; and help coordinate promotional materials and social media updates.
  • Support the planning, coordination, and execution of industry engagement initiatives, including liaising with suppliers, assisting with procurement and tracking project and program activity, and contribute to developing reports.
  • Collaborate with internal teams to ensure successful delivery of MSQ's projects and programs, working flexibly and assisting with other duties as reasonably directed.
Who we are looking for

As a small, but growing organisation, a proactive, hands-on approach to get things done are essential requirements. As our Centre Administration Officer, the key duties and responsibilities of this role include:

  • Excellent customer focussed interpersonal and verbal communication skills with an ability to maintain friendly and professional relationships with our wide range of internal and external stakeholders.
  • Positive, can-do work ethic and willingness to support a diverse team, working both independently and collaboratively in a fast-paced team environment.
  • Proactive and highly organised with the ability to multitask, prioritise, and meet deadlines.
  • Excellent attention to detail to ensure quality of written communication, and delivery of high standards of work in line with best practice.
  • Practical proficiency with Microsoft Office suite, database management, office administration systems, and event coordination tools.
  • Familiarity with financial processes such as invoicing and purchase orders is advantageous.
  • Experience in a similar role, and relevant certificates or qualifications are highly desirable.
  • A current driver's licence and ability to travel as required.
What we do

Manufacturing Skills Queensland (MSQ) is an independent, not-for-profit industry body established by the Queensland Government. Our primary mandate is to strengthen and grow Queensland's manufacturing sector, creating secure local jobs, and preparing Queenslanders for work in the sector. As we continue to foster the growth of Queensland's manufacturing sector, we are seeking a Centre Administration Officer to join our dynamic team.

Benefits of working for us

Working for MSQ means you will be working for an employer who offers:

  • full time role with 12.75% superannuation
  • primary work location at our new Manufacturing Centre of Excellence, Maryborough with some occasional travel including to our Head Office in Brisbane.
How to apply

To apply for this role, please submit the following:

  • A cover letter briefly describing how you are suitable for the role.
  • Your current resume succinctly detailing your previous, relevant work experience.
  • Contact Jen for a copy of the position description or with any questions about the role

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