Scheduling Coordinator Lux Events

7 days ago

Perth, Western Australia Lux Events Pty Ltd Full time $104,000 - $130,878 per year

About Us

A wholly Western Australian family owned company, with over 20 years in the industry, Lux Events is one of the Australia's most experienced event management and production companies offering fully integrated, turn-key event management solutions to our clients.

At Lux, we believe in our people and pride ourselves on offering an inclusive, flexible, and supportive workplace where our differences make us stronger and where your talent, skills and expertise will be valued and supported.

About the role

We are seeking a dynamic and experienced Scheduling Coordinator to join our team.  Reporting to the General Manager, Production, this is a diverse and fast paced role, responsible for the optimised staffing of our events team and production crew, the engaging of labour hire and the logistics of our day to day equipment transfers.

If you are a team player with strong interpersonal skills, the ability to multitask, love a challenge and have the initiative to meet critical deadlines, this is the role for you.

Key Responsibilities:

  • Collaborate with our Production Managers and Heads of Departments to understand event staffing requirements
  • Manage timely and efficient rostering allocations bearing in mind Fair Work guidelines, and financial overheads
  • Liaise with employees and labour hire staff as required, delegating shifts to optimise logistics, and meet timelines
  • Take positive action to overcome problems or unplanned staffing shortages
  • Support safe work practices and participate in safety improvement activities
  • Maintain accurate records of labour hire

Essential skills and experience:

  • Minimum of 10 years experience in operations
  • Strong interpersonal communication and collaboration skills
  • Demonstrated ability to optimise logistics and operational costs without compromising safety or quality of service
  • Excellent time management and organisational skills with attention to detail
  • The ability to work under pressure and multitask
  • Ability to analyse and prioritise workload, be flexible and meet tight deadlines
  • Thinking outside the box and embrace the challenges of problem solving
  • Demonstrate awareness of and compliance with Fair Work regulations
  • Proficiency in scheduling software and standard office applications
  • Pride yourself on high standards and constant improvement

Highly Regarded

Proficiency in Rentman software

WHY WORK WITH US?

  • Collaboration – Work with an awesome team of supportive, talented and collaborative people
  • Appreciation – Be part of a WA family owned company where you're encouraged and valued
  • Professional Pride –  Take pride in contributing to the delivery of the highest quality, innovative event.
  • Trust – Feel respected, safe to be speak up and to be yourself.

Applications

Keen? If this sounds like the role for you, please apply by emailing your CV and covering letter to Treslyn Hansen E:

Want to see more about what we do, check out or Instagram and Facebook @luxeventsperth

Applications close: Friday 26th September 2025.

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