Purchasing Coordinator Aquarium Fish

About the role

We are seeking a detail orientated and analytical Purchasing Coordinator to lead procurement operations within our aquatic business. Based in our facility in Epping, Victoria, this hands-on critical role will ensure the timely and cost-effective sourcing of aquatic livestock, and related supplies. The successful candidate will manage supplier relationships, oversee inventory levels, and ensure compliance with biosecurity and import regulations. A key component of the role involves liaising with government departments, Australian Border Force, and regulatory bodies to facilitate smooth and compliant cross-border transactions. The Purchasing Coordinator will also liaise with the senior management team, contributing to strategic planning and decision-making to support the company's growth and sustainability goals.

What you'll be doing: -

• Maintain, develop and implement purchasing strategies aligned with business objectives and seasonal demand cycles.
• Source and negotiate with domestic and international suppliers for aquatic livestock and other aquarium-related products.
• Conduct demand forecasting in collaboration with sales to ensure accurate procurement planning.
• Monitor inventory levels and coordinate with operations to maintain optimal stock without overcapitalising.
• Liaise with government agencies, customs, and regulatory bodies to manage permits, documentation, and inspections, ensuring compliance with all relevant biosecurity, quarantine, and import regulations.
• Evaluate supplier performance and maintain strong vendor relationships.
• Identify cost-saving opportunities and process improvements across the procurement function.
• Prepare reports and analysis for senior management, contributing to strategic decisions.
• Collaborate with senior management to manage budgets, forecasts, and company objectives.
• Stay informed of industry trends, regulatory changes, and emerging technologies in the industry.

What we're looking for: -

• Proven experience in purchasing or supply chain management, preferably within aquaculture, agriculture, or a related perishable or FMCG industry.
• Strong knowledge of international trade, customs procedures, and government compliance requirements.
• Excellent negotiation, communication, and vendor management skills.
• Ability to work collaboratively across departments and with senior management.
• Strong analytical and problem-solving abilities.
• Tertiary qualifications in Supply Chain Management, Business, Aquaculture, or a related field are highly desirable.
• Proficiency in Microsoft Office suite, particularly advanced Excel skills for inventory management and reporting.

Desirable attributes: -

• Passion for aquatic life and sustainability.
• Experience working with live animal logistics and biosecurity protocols.
• Familiarity with Australian import regulations.
• Ability to thrive in a fast-paced, dynamic environment.

What we offer: -

• A collaborative and purpose-driven work environment.
• Opportunities for professional development and career progression.
• Involvement in strategic initiatives and decision-making.
• Competitive salary and benefits package.

About us: -

Aquarium Industries, a leader in the supply of high-quality aquarium livestock and accessories, with over 55 years of expertise in the industry. We are passionate about responsible aquatic care and take pride in our reputation for top-tier products and strong people values.

Our operation includes a state-of-the-art distribution centre in Melbourne's northern suburbs, housing over 4,500 aquariums.

If you are interested and have the skills and experience as outlined above and the drive to succeed, please upload your resume and a detailed cover letter outlining your previous experiences that exhibit your suitability to the role via "apply now".

Applications close Friday August 19th, but candidates will be considered before the closing date.

Applications that do not contain a cover letter will not be assessed.