Bid Cost Coordinator

At Kapsch, we are looking for a Bid Cost Coordinator & Analyst to be responsible for coordinating the commercial planning and cost estimation processes within the Bid and Proposal team for the APAC Region. This role requires strong organizational and analytical skills to manage cost inputs, maintain process compliance, analyze pricing and support the Head of Bid Management.

Your responsibilities:

Bid Cost Coordination & Process Management

• Leads and coordinates collating and verifying the total cost of materials, equipment, and labour to gain all pricing estimations from various departments for all proposals and bids within deadlines.
• Owns and manages the Pricing Review & Sign-off Workflow, ensuring all estimates have appropriate sign-offs prior to submission.
• Leads the co-ordination of all pre-sales and commercial activity in conjunction with Sales and the Head of Bid Management.
• Leads the process for internal pricing of hardware/software and 3rd party pricing inputs to accurately populate pricing matrices for major bids.
• Supports procurement activity, liaising with departments where required.
• Coordinates services provided by external support services engaged for specific bids or proposals.
• Works closely with other contributing divisions and teams to ensure bids and proposals are fully and accurately costed, cover all solutions offered and include appropriate pricing assumptions.

Commercial Analysis & Cost Planning

• Preparing cost models, comparison tables and early-stage cost plans to ensure financial planning rigour for all proposals and bids.
• Create pricing models to determine the potential impact of pricing strategies and/or meet customer price breakdown requirements.
• Prepare and present pricing analysis findings to relevant internal stakeholders.
• Forecast revenue based on pricing trends, delivery costs, margins and sales volumes.
• Assess data from a variety of sources to gain insights into pricing strategies and market trends.
• Evaluate effectiveness of pricing strategies and modifies pricing structures as needed.
• Challenge business and technical assumptions to reduce overall bid and proposal costs.

Systems Governance & Continuous Improvement

• Maintains and localises the Global Costing Models and develops new internal templates as required to stress-test pricing assumptions.
• Responsible for the design, implementation and maintenance of pricing infrastructures in the APAC region.
• Further enhances dynamic pricing tools to effectively respond to different solutions and pricing strategies.
• Collaborates with Sales and Solution Consulting departments on developing and implementing competitive pricing strategies.
• Optimise and continually improve the quality of bids and proposals through the application of corporate standards and branding, templates and developed know-how and ensure 'lessons learned' methodology is adopted into all current and future bids.
• Provide reporting and documentation of pricing structures and serves as the expert for pricing inquiries from internal sales department.
• Ensure cost-effective bid preparation and continuously reduce offer creation costs by capturing initial bid cost estimates, tracking actual costs and reporting on performance.
• Ensure bids and proposals submitted comply with applicable targets and / or requirements regarding margins, cash flow management, supply lead times and related matters.

Your profile:

• Minimum 3+ years' experience in estimation of software and hardware, preferably in the Engineering, Civil, Infrastructure, Telecommunications or Construction market, including leading or coordinating estimation efforts
• Required Tertiary qualification in business, commerce, engineering or equivalent demonstrable experience in a process/admin role
• Strong organisational and coordination skills effectively manage inputs from multiple teams across various time zones.
• Outstanding interpersonal and communication skills to create strong and productive relationships with staff and clients.
• Excellent written and verbal communication skills, and numerical skills.
• Experience in engineering and/or infrastructure industry.
• Advanced knowledge and extensive experience in Microsoft Office software use, especially Excel, Word and PowerPoint.
• Experience in pre-sales and technical proposal writing is highly desirable.

Our offer:

• Onsite and supportive Team Environment
• Continuous Learning through various platforms
• Access to EAP for the employee and family members 24/7
• International career website - Opportunity to grow within our team or beyond
• Paid Birthday Leave
• Christmas Special Leave
• Company sponsored socials activities and end of year activities

How to apply:

We welcome all applicants with the required qualifications including Australia's first peoples and those on bridging visa and permanent resident visa. Candidates progressing to the pre-employment stage must present evidence of right to work in Australia and consent to obtaining additional checks that may include identity, verification, reference checks, criminal background checks, visa/immigration checks, and verification of academic qualifications.

If this sounds like an opportunity that suits you, please click the link below to apply. We look forward to receiving your interest

Please no agency applications.