Facilities Officer

Work Type: Fixed-term - Full-time

Salary: $97,955 - $111,142

Grade: VPS 4

Occupation: Land, asset, resources and facilities management

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DE/VATL/1883977

At the Academy, we are passionate about meaningful and exciting work that has an impact on education and student outcomes. Our shared purpose is to create and offer evidence-informed professional learning programs, events and initiatives designed to take Victoria's highly skilled teachers and school leaders from great to exceptional and advance the quality and status of teaching and school leadership.

We care about the quality of our work, demonstrate collective responsibility for continuous improvement and support each other to do the very best we can every day to achieve our goals.

The Academy is a learning organisation that provides opportunities for employees to grow. We have a positive culture that we are building together, where people feel supported, valued and heard.

An exciting opportunity to join our team and play an important role in the Victorian Academy of Teaching and Leadership (Academy).

About the Division

The Business Services Division (BSD) leads the provision of quality Academy corporate support services and functions (including procurement, project management and program governance, human resources and culture architecture, finance, facilities management and, risk, audit and reporting) which enable successful operation of the Academy. In addition, the BSD is responsible for the oversight, delivery and reporting of the compliance obligations required of a statutory authority.

About the Role

Please note this position is fixed term between the dates 1 January and 30 June 2026.

The Facilities Officer supports the Learning Spaces and Technology (LS&T) unit to manage the Academy's nine statewide learning facilities and staff accommodation to deliver a consistent and seamless participant and staff experience. This includes the efficient operation, maintenance and compliance of the Academy assets to deliver a consistent approach across sites to ensure the safety, wellbeing and security of staff and visitors.

Key accountabilities for this role include:

• Stakeholder management and communications: Provide frequent and clear communication to Academy stakeholders, by collaborating and updating on all Facilities matters that may impact our professional learning events.
• Asset management: Ensure all assets across the LS&T portfolio meet statutory servicing requirements and oversee reactive maintenance works.
• Project management and support: Provide comprehensive project plans, incorporating Health and Safety, scope and program of works, cost estimates and achieve budgeted outcomes.
• Contract management: Ensure supplier performance is in accordance with contract specifications
• Program governance and compliance: Ensure all legislative, Government and department policies are met throughout all facilities management works.

Capabilities

Excellent written and verbal communication skills, an approachable customer service and flexible team focussed approach is critical to success in this position. An eye for detail is highly desirable to ensure our Professional Learning events can run unimpeded. An ability to work collaboratively, manage priorities and constructively work with stakeholders to support operational service delivery.

Desirable Qualifications and Experience

• Experience working in a Facilities Management position within either a Government or Corporate environment essential
• Experience with relevant legislation including Asset Management Accountability Framework (AMAF), Victorian Government Office Accommodation Guidelines, and Victorian Government Procurement policies will be advantageous as is Building Services knowledge.
• Formal qualifications in Facilities or Project Management are desirable but not essential.

Further Information

Please respond by submitting a cover letter, supported by a maximum 2-page response to the key selection criteria and a recent CV/Resume.

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at

For further information pertaining to the position, please contact Jim Moran – Acting Director, Business Services Division,

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11.59pm on Monday 22 September, 2025.

Applications close Monday 22 September 2025 at 11.59pm

Posted

8 September 2025