Public health Administrative Officer

Job Description

• Fixed Term Contract, 15 hours per week
• $77,133 per annum (pro rata) plus superannuation
• Join the Public Health team

Hume City Council is one of Australia's fastest growing and culturally diverse councils. We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.

In this role you will assist in the preparation of Department of Health and Human Services and other agencies legislative reporting requirements and provide high level administration and customer service for the Unit.

What you'll be doing:

• Administer and maintain the Public Health Unit databases.
• Ensure the integrity of the data within Environmental Health databases.
• Provide administration support to co-ordinator.
• Implement and maintain the Public Health and Wellbeing Act/Food Act registration system and register, including processing registrations fees and the production of all necessary reports and documentation.
• Liaise with software vendors, Department of Health and Human Services and relevant internal departments to ensure all databases are operating effectively.
• Produce reports based on Department of Health and Human Services regulatory requirements and reporting requirements of other statutory bodies/organisations.
• Produce reports based on Department of Health and Human Services regulatory requirements and reporting requirements of other statutory bodies/organisations.
• Process and produce letters, reports, minutes, newsletters, brochures and discussion papers initiated by the Team.
• Ensure that information provided to community, clients, and food business operators or employees is current, accurate and provided in a professional timely and helpful manner.
• Carry out general and specific administrative functions and tasks to support the Unit.
• Accurately enter and process all data, information, reports, inspections and audits into the databases as required by the Unit.
• Update the Hume City Council Internet website as directed by the Co-ordinator to ensure accurate timely information is always available
• Process proposed applications and 'Statements of Trade' upon receival.
• Promote an atmosphere of open communication within the team encompassing both problem solving and innovation.
• Process all relevant information into Councils record management system and/or compliant management systems (TRIM, MERIT and Health Manager), referring all requests to relevant officers or departments, and closing request/information as necessary.
• Lead the publication, production process and formatting of all external correspondence (newsletters, brochures, letters etc..)
• Adhere to Public Health Units policy and procedure manual(s) pertain to all administrative functions.
• Carry out duties as directed by Co-ordinator Public Health that is within incumbents skills and knowledge.

The skills and experience you'll bring to the role:

• A nationally recognised Certificate in Administration or a similar field, or lesser formal qualifications with relevant administration/database work experience.
• Proven ability to access databases or information from a range of available sources, collate and prepare charts, graphs or populate reports
• Demonstrated ability in using MS Office computer products (Word, Excel, PowerPoint), and the ability to access, interpret and maintain databases.
• Knowledge of the Public Health and Wellbeing Act/Food Act Registration System
• Office organisation ability, including the capacity to develop and maintain appropriate procedures and systems.
• Accurate typing and data entry skills (minimum 60 wpm at 98% accuracy).
• Office organisation ability, including the capacity to develop and maintain appropriate procedures and systems.
• Demonstrated sound written and verbal communication skills, including the ability to gain co-operation and assistance from internal and external customers from broad and diverse backgrounds, age groups and cultures.
• Demonstrated ability to work effectively within a team environment.

Why Hume City Council?

A leader in local government, we're committed to creating an inclusive and collaborative work environment that is guided by our values:

We're better, every day: We give things a go and value progress over perfection. We have permission to go for it and are expected to reflect and learn.

We're in it together: At Hume, everyone matters. We welcome and include all. Respect and safety are expected.

We show up: We empower and trust others and own our work. We rise to the challenges and are expected to do what we say we will.

All for Hume: We strive to achieve our best for the Hume Community. We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.

We offer a competitive salary package, professional development opportunities, and a supportive work environment.

A child safe organisation and an equal opportunity employer. Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people, LGBTIQA+ people and people from culturally diverse backgrounds to apply.

All candidates will be required to undertake background and probity checks including Reference Checks, Working with Children Check, and a Criminal Record Check.