Administration Co-ordinator

1 week ago

Notting Hill, Victoria, Australia Dematic Full time $60,000 - $90,000 per year
  • Be part of a major project with a global leader in automation for Aldi
  • Permanent, full-time opportunity based in Melbourne
  • Use your exceptional administration skills to support the successful delivery of this high-impact project

Ready to be part of something big? Join Dematic — a global powerhouse in automation, robotics and engineering — and help deliver administration support for one of the most cutting-edge logistics projects in our history

WHAT'S THE OPPORTUNITY?

We are seeking a proactive and highly organised Administration Co-ordinator to support a major, multi-million-dollar automation project for our global blue-chip client, Aldi. This role is pivotal in ensuring smooth day-to-day operations through efficient administrative support, coordination, and communication across site functions.

You'll be the go-to person for managing documentation, coordinating meetings, handling procurement processes, and supporting site logistics. If you thrive in a fast-paced environment and enjoy being at the heart of project operations, we'd love to hear from you.

Please note that this role is administration based and is not a role for a project manager or engineer.

The role will initially be based at our Melbourne office in Notting Hill. From December 2025, it will be based full-time at the project site in Tarneit.

We Offer
Why Join Us?

  • Competitive salary + super
  • Fitness Passport – discounted access to a wide network of gyms and pools to help you & your family stay active and healthy
  • Career growth in a fast-growing global company
  • Be part of a dynamic team delivering high-impact projects
  • Work in a supportive and respectful environment
  • Opportunity to contribute to a leading logistics and automation company
  • Gain exposure to diverse site operations and project coordination

What Sets Us Apart
This is an exciting time to join Dematic. If you have ever wondered how your online shopping arrives to your door, we play a major part in this process, and we want you to join us to keep excelling at it. We are proud to partner with some of the most innovative companies in the world to design, build, implement, and support automated system solutions for warehouses, distribution centres, and production facilities. We live on the cutting edge of technology and industry and are a global leader with 11,000 employees worldwide and over 800 employees in Australia and New Zealand.

Tasks And Qualifications
YOUR IMPACT
Role
Be the go-to admin expert supporting our Site Manager and on-site team. You'll play a vital role in keeping things running smoothly through:

  • Timesheet, invoice & purchase order processing
  • Travel bookings, meeting coordination & minutes
  • Office management & site supplies, catering, deliveries & vendor liaison
  • Monthly reports, document control, safety admin, and more

What You'll Bring

  • Proven experience in administrative coordination, ideally within a site-based or project-driven environment
  • Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Competent in using business systems and software to manage documentation, workflows, and operational data
  • Excellent organisational, time management, and multitasking abilities in a fast-paced setting
  • Clear, professional communication skills – both written and verbal
  • Self-initiative with a proactive, solutions-focused mindset
  • Strong interpersonal skills with the ability to work effectively with site teams, contractors, and external stakeholders
  • Willingness and ability to work full-time on a construction project site

How To Apply
If you would like to apply for the above position, please click on the 'Apply' button.

Please note that due to the high number of responses, we will only respond to candidates that have been shortlisted.

Dematic is committed to proving equal employment opportunity in all areas of employment including recruitment, selection, promotion, training etc. and in accordance with federal and state legislation, Dematic Pty Ltd (Dematic or the Company) promotes a workplace free from discrimination and harassment.

  • Administration Support Officer

    4 weeks ago

    Box Hill North, Victoria, Australia Country Fire Authority Full time

    Are you looking for a values-based, emergency service organisation that puts the community at the centre of everything we do? We are proud of the work we do in protecting lives and property, 24 hours a day, 7 days a week. With over 51,000 volunteers CFA strives to be an organisation of choice for volunteers and employees.We, embrace individuals with diverse...

  • support person

    4 days ago

    Wheelers Hill, Victoria, Australia AIF Lucas & Co. Full time $60,000 - $80,000 per year

    Job DescriptionWe are a small boutique law firm operating in Wheelers Hill. We are involved in a wide range of legal matters including but not limited to:Administrative LawAdvocacyBusiness/Corporate LawCivil LitigationCommercial LawConveyancing/Real PropertyDiscrimination/Human RightsFamily LawPlanning/Local GovernmentSmall BusinessDefamationWills and...

  • Reception/office Admin/first Aid Officer

    4 weeks ago

    Box Hill North, Victoria, Australia Victorian Government Full time

    Overview Work Type: Fixed-term - Full-time Salary: Salary not specified Grade: Education Support - Level 1, Range 2 Occupation: Administration Location: Melbourne - Eastern suburbs Reference: 1488078 Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including...

  • Assistant Principal-Range 1 Disability Inclusion and Wellbeing

    2 weeks ago

    Swan Hill, Victoria, Australia Victorian Government Full time $120,000 - $180,000 per year

    OverviewWork Type: Ongoing - Full-timeSalary: Salary not specifiedGrade: Assistant Principal - Range 1Occupation: Principal and assistant principalLocation: Loddon Mallee - Swan HillReference: Selection CriteriaSC1 Educational leadershipOutstanding capacity for visionary and exemplary educational leadership of a school.Highly developed skills in leading and...

  • Bookkeeper / Office Administrator

    1 week ago

    Notting Hill, Australia Ceramic Solutions (Australia) Pty Ltd Full time

    **Bookkeeper / Office Administrator** - Full time role - for immediate start (can be flexible about hours) - Eastern suburbs location - $65-$70k plus super Specialising in ceramic tile importation, supply and installation, this established family company located in the Eastern suburbs is seeking to appoint a highly motivated Bookkeeper / Office...

  • Afterhours Administration Coordinator

    1 week ago

    Box Hill, Australia Imaging Associates Full time

    Imaging Associates provides a fresh approach to Radiology and is owned by a team of well-respected Radiologists with practices across the Eastern suburbs of Melbourne, Gippsland, and Wagga Wagga. We are on a strong growth trajectory and are committed to providing a premium and professional service as we continue to grow. As a result of our growth and focus...

  • Sales - Sales Co-ordinator

    6 days ago

    Hunters Hill, Australia Belle Property Full time

    **Hunters Hill & Lane Cove, NSW**: We are a boutique real estate office, and we believe that great people make a great business. We value integrity, trust and sincerity as much as we value hard work, determination and success. This exciting opportunity will allow you to play an integral role in our successful and enthusiastic team. We are looking for: -...

  • Reception/administrative Assistant

    6 days ago

    Clifton Hill, Australia Forensicare Careers Full time

    Deliver professional, confidential reception and admin support - Manage appointments, records, and clinical correspondence - Use multiple systems to maintain accurate client data and files Job location This position is located at the Community Forensic Mental Health Service (CFMHS) in Clifton Hill, 15 minutes from Melbourne’s city centre. CFMHS is a...

  • Missions Pastor

    9 hours ago

    Castle Hill, Australia St Paul's Castle Hill Full time $80,000 - $120,000 per year

    St Paul's Castle HillLocation: Castle Hill, NSWLocation type: On-SiteDate advertised: 22nd September 2025Job Type: Full timeClosing Date: 13th October 2025We are currently seeking a full-time generalist pastor to oversee the Missions portfolio at St Paul's Castle Hill. We are an Anglican church with a long history of a vibrant youth and children's ministry,...

  • Coding Coordinator Data Management and Bhh

    2 weeks ago

    Box Hill, Australia Eastern Health Full time

    **Title**:Coding Coordinator Data Management and BHH**: - Location: Eastern Health, VIC, AU, 3128- Job Posting Date: 31 Jul 2024Do you work for Eastern Health currently? If so, please log in to Eastern Health Careers Employee Login using your network login details to see the full range of jobs available to you **Coding Coordinator - Data Management** - Box...

  • Associate Clinical Specialist

    4 days ago

    Notting Hill, Australia Johnson & Johnson Full time

    **Job Function**: MedTech Sales **Job Sub**Function**: Technical Sales - MedTech (Commission) **Job Category**: Professional **All Job Posting Locations**: Notting Hill,, Victoria, Australia - **Great Place to Work® Certified - 2024**: - **Competitive salary package, flexible work practices**, award winning benefits**: - **Role based in...

  • Medical Receptionist

    13 hours ago

    Spring Hill, Australia SMS Healthcare Full time

    Previous experience in administration or medical reception will be advantageous. To be successful in this position you will need: - Strong communication, organisational and people skills - Experience with medical practice software and Microsoft Office - Problem solving skills and attention to detail - Ability to be able to work independently and use...

  • Director of Sport

    1 week ago

    Summer Hill, Australia Trinity Grammar School Full time $120,000 - $180,000 per year

    Trinity Grammar School is seeking a dynamic and experienced leader to take on the role as Director of Sport - Rugby. This is a unique opportunity to lead one of the School's long standing and well supported sporting programs, and shaping the development of Rugby from Years 3 to 12.As the Director of Sport - Rugby, you will oversee all aspects of the Rugby...

  • Allocations Officer

    6 days ago

    Box Hill, Australia Epworth Healthcare Full time

    Epworth HealhCare is seeking a fixed term (6 months) Full Time or Part Time (_let us know your preference in your cover letter_) Allocations Officer based in Box Hill but may also be based at Richmond. You will be responsible for coordinating casual, permanent pool and agency staff to fill vacant nursing & ward clerk shifts for Epworth Health. You will be...