Administration Co-ordinator

2 weeks ago

Notting Hill, Victoria, Australia Dematic Full time $104,000 - $130,878 per year
  • Be part of a major project with a global leader in automation for Aldi
  • Permanent, full-time opportunity based in Melbourne
  • Use your exceptional administration skills to support the successful delivery of this high-impact project

Ready to be part of something big? Join Dematic — a global powerhouse in automation, robotics and engineering — and help deliver administration support for one of the most cutting-edge logistics projects in our history

WHAT'S THE OPPORTUNITY?

We are seeking a proactive and highly organised Administration Co-ordinator to support a major, multi-million-dollar automation project for our global blue-chip client, Aldi. This role is pivotal in ensuring smooth day-to-day operations through efficient administrative support, coordination, and communication across site functions.

You'll be the go-to person for managing documentation, coordinating meetings, handling procurement processes, and supporting site logistics. If you thrive in a fast-paced environment and enjoy being at the heart of project operations, we'd love to hear from you.

Please note that this role is administration based and is not a role for a project manager or engineer.

The role will initially be based at our Melbourne office in Notting Hill. From December 2025, it will be based full-time at the project site in Tarneit.

We Offer
Why Join Us?

  • Competitive salary + super
  • Fitness Passport – discounted access to a wide network of gyms and pools to help you & your family stay active and healthy
  • Career growth in a fast-growing global company
  • Be part of a dynamic team delivering high-impact projects
  • Work in a supportive and respectful environment
  • Opportunity to contribute to a leading logistics and automation company
  • Gain exposure to diverse site operations and project coordination

What Sets Us Apart
This is an exciting time to join Dematic. If you have ever wondered how your online shopping arrives to your door, we play a major part in this process, and we want you to join us to keep excelling at it. We are proud to partner with some of the most innovative companies in the world to design, build, implement, and support automated system solutions for warehouses, distribution centres, and production facilities. We live on the cutting edge of technology and industry and are a global leader with 11,000 employees worldwide and over 800 employees in Australia and New Zealand.

Tasks And Qualifications
YOUR IMPACT
Role
Be the go-to admin expert supporting our Site Manager and on-site team. You'll play a vital role in keeping things running smoothly through:

  • Timesheet, invoice & purchase order processing
  • Travel bookings, meeting coordination & minutes
  • Office management & site supplies, catering, deliveries & vendor liaison
  • Monthly reports, document control, safety admin, and more

What You'll Bring

  • Proven experience in administrative coordination, ideally within a site-based or project-driven environment
  • Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Competent in using business systems and software to manage documentation, workflows, and operational data
  • Excellent organisational, time management, and multitasking abilities in a fast-paced setting
  • Clear, professional communication skills – both written and verbal
  • Self-initiative with a proactive, solutions-focused mindset
  • Strong interpersonal skills with the ability to work effectively with site teams, contractors, and external stakeholders
  • Willingness and ability to work full-time on a construction project site

How To Apply
If you would like to apply for the above position, please click on the 'Apply' button.

Please note that due to the high number of responses, we will only respond to candidates that have been shortlisted.

Dematic is committed to proving equal employment opportunity in all areas of employment including recruitment, selection, promotion, training etc. and in accordance with federal and state legislation, Dematic Pty Ltd (Dematic or the Company) promotes a workplace free from discrimination and harassment.

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