Administration Officer

Be the heartbeat behind the care — bring your organisation and energy to where it truly makes a difference

Employment Type: Permanent Full Time

Position Classification: Administration Officer Level 3

Remuneration: $68, $70, % Super + Salary Packaging

Hours Per Week: 38

Requisition ID: REQ611577

Closing Date: Monday 27th October

Location: John Hunter Hospital | Awabakal Land

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

About The Role

Are you an organised and enthusiastic individual looking to join a dynamic healthcare team? Pacific Clinic, located at Newcastle Community Health Centre, is seeking a dedicated Administrative Officer to support our multidisciplinary team of doctors, nurses, and fellow admin staff.

In this vital position, you'll be the first point of contact for patients and a key contributor to the smooth running of clinic operations. Your primary responsibilities will include:

• Clinical typing
• Managing phone and email inquiries
• Booking and coordinating clinics
• Ordering supplies and maintaining stock
• Providing face-to-face support during clinic sessions
• General administrative duties to support the team

About You

We're looking for a motivated and detail-oriented professional who:

• Has a proactive, 'can-do' attitude
• Demonstrates excellent time management and problem-solving skills
• Can work independently and collaboratively within a team
• Shows strong attention to detail and upholds patient confidentiality
• Communicates effectively and is confident supporting medical, allied health, and administrative staff

What We Can Offer

At Pacific Clinic, we're committed to supporting your professional growth. You will benefit from:

• Comprehensive onboarding process
• Hands-on training with experienced administrative staff in the General Medicine Unit
• Access to online learning modules via My Health Learning
• Ongoing support and professional development opportunities
• Training on hospital systems and procedures

Benefits

• Sustainable Healthcare: Together towards zero
• ADO's each month (for full time employees)
• 4 weeks annual leave each year (pro-rata for part time employees)
• Superannuation contributions
• Salary packaging options
• Fitness Passport
• Employee Assistance Program (EAP) for staff and family members

Additional Information:

An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.

Need more information?

1) Click here for the Position Description

2) Find out more about applying for this position

For role related queries or questions contact Sonya Benson on

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit:

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit:

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact for confidential support to ensure an equitable, barrier-free application process.

Information for Applicants:

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit:

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit:

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseasesfor Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS via or

Hunter New England Health employees may be eligible for a range of benefitssuch as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

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