Program Management Specialist

1 day ago

Sydney, New South Wales, Australia Q-Ctrl Full time $80,000 - $120,000 per year
About the team The Project Management Office is the operationally-focused engine that drives big ideas into reality. We align strategy, streamline execution, and deliver measurable impact at scale. We turn complexity into clarity, empowering teams to achieve more, faster.
About the role As our company grows, we have an emerging need within our Program Management Office for a highly organized and detail-oriented Program Management Specialist.  This role will focus on the capture and execution of our external engagements across our global team - from crafting competitive responses, to driving milestone execution and everything in between - this role will help shape the future direction of our cutting-edge quantum technology work. 
The Program Management Specialist role will be a key, cross-functional role under the PMO within the Operations team. This operationally-driven team transcends administrivia and bureaucracy to "get stuff done."  We lean on automation, data, and innovation to meet our charge of scaling ahead of our growth. What you'll be doing:
  • Working across our global company with teams such as Research, Product, and Sales, serve as proposal coordinator for responding to identified opportunities.
  • Liaising with internal and external stakeholders such as Marketing and Finance, teaming partners, and global funding agencies to gather necessary information.
  • Maintain opportunity tracking and metrics for internal reporting.
  • Work with internal team members, and liaise with funding agencies, partners, and customers to ensure timely delivery of all deliverables.
  • Work with Operations and Finance teams to ensure accurate and detailed financial planning of budgets and recording of expenditure.
  • Undertake risk management using standard project management precepts throughout the engagement life cycle and prepare and track treatment plans.
  • Other duties within the Employee's skills and experience, or with reasonable training.
Ideally you'll have:
  • A science-focused degree or equivalent industry experience.
  • Two to three years of direct project coordination experience, especially supporting hardware engineering or product development work.
  • Direct experience responding to external funding opportunities such as grants, proposals, tenders, or other funding announcements.
  • Experience communicating with a range of stakeholders including researchers, operations, finance, and executive staff to coordinate tasking of multiple simultaneous project deliverables.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment with evolving priorities. 
  • Ability to synthesise complex technical jargon into pithy, compelling proposals and post-award presentations.
About Q-CTRL Q-CTRL is the global leader in AI-powered quantum control infrastructure software. We build the tools that make quantum technology useful, solving the hardest challenges in quantum computing and quantum sensing to deliver real-world impact.
Founded in 2017, we operate globally with offices in Sydney, Los Angeles, San Francisco, Berlin, and Oxford. Our teams bring together technical and multi-disciplinary expertise across the product lifecycle, and we're hiring talent to help scale every part of the business. We work quickly to turn cutting-edge science into deployable technology.
In 2024 we raised US$113 million in Series B funding, the largest aggregate investment for a quantum software company. Six months later we delivered the first commercial quantum advantage with Ironstone Opal, our field-validated quantum navigation solution for defense and industry.
At Q-CTRL, we prioritize outcomes over hours. We offer flexibility, equity potential, and competitive benefits that reflect our high-performance culture. If you're ready to help shape the future of quantum, we'd love to hear from you We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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