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Administrative Assistant to the CEO

2 weeks ago

Caloundra West, Queensland, Australia VERVE GROUP Full time $85,000 - $95,000 per year

About Space Property

At Space Property, we're redefining housing with innovative, cost-effective modular solutions. Our mission is to address Australia's housing crisis by delivering practical, efficient, and affordable housing options. We are a small but driven team, passionate about creating real impact through smart design and purposeful execution.

About the Role

We're looking for a proactive, organised, and trustworthy Administrative Assistant to provide direct support to our CEO. This role is perfect for someone with exceptional attention to detail, strong problem-solving skills, and the ability to manage multiple priorities with discretion.

You'll take ownership of a wide range of administrative, property management and personal support duties, enabling the CEO to focus on driving business growth. This is a hands-on role in a fast-paced

environment, ideal for someone who shows initiative and works independently.

Key Responsibilities

Executive & Office Administration

  • Manage the general inbound inbox, prioritising and responding where appropriate
  • Handle inbound sales enquiries via lead forms, email, social media, and walk-ins
  • Coordinate the CEO's calendar, meetings, travel and reminders
  • Prepare documents, reports and presentations
  • Attend meetings, taking clear and concise notes to capture key actions and decisions
  • Maintain professionalism and discretion in all correspondence
  • Ensure the showroom is welcoming, organised and presentation-ready

Personal & Financial Support

  • Organise and process incoming mail, ensuring timely follow-up
  • Manage payment of business expenses with accurate record-keeping
  • Assist with personal appointments, errands, and ad hoc tasks

Operational Support

  • Maintain efficient filing and record-keeping systems (digital and physical)
  • Liaise with internal teams, contractors and suppliers
  • Provide administrative support for projects and operational priorities
  • Assist in planning and delivering showroom events, activations, and investor seminars

About You

You are highly organised and detail-oriented, able to juggle multiple tasks while maintaining accuracy and professionalism. With strong communication skills, a proactive problem-solving mindset, and an energetic approach, you're driven to get things done.

Essential Skills & Experience

  • 1–3 years of administration or property experience (agency or in-house)
  • Strong organisational skills with the ability to prioritise effectively
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy
  • Problem-solving skills with a proactive mindset
  • Proficiency with Microsoft Office and/or Google Workspace
  • Ability to adapt quickly and manage multiple tasks simultaneously
  • Professional discretion and confidentiality
  • A customer service mindset and collaborative attitude
  • Initiative to identify and act on tasks without being prompted

Highly Regarded (Bonus)

  • Marketing experience with CRM platforms, Meta Ads, Canva, Mailchimp and Google Ads
  • Property management or financial administration experience

What We Offer

  • Competitive salary package: $85,000 – $95,000 + Super (depending on experience)
  • Hybrid work model – 4 days in-office, 1 day from home
  • A dynamic, fast-paced environment with a supportive, purpose-driven team
  • Opportunity to work directly with leadership and make a tangible impact

How to Apply

If you're ready to bring your organisational expertise and proactive energy to a role where no two days are the same, we'd love to hear from you.

Please submit your resume and a cover letter outlining your relevant experience and why you're the ideal fit, and feel free to email - with any questions.

Join Space Property and help transform housing in Australia.

Job Type: Full-time

Pay: $85,000.00 – $95,000.00 per year

Benefits:

  • Employee stock purchase plan
  • Maternity leave
  • Visa sponsorship

Ability to commute/relocate:

  • Sunshine West VIC 3020: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • administration : 2 years (Preferred)

Work Authorisation:

  • Australia (Required)

Work Location: Hybrid remote in Sunshine West VIC 3020