Pre-Construction Administrator

6 days ago

Nerang Queensland, Australia Evoca Homes Full time $80,000 - $120,000 per year

At Evoca Homes, we believe building a home should be an exciting, seamless journey. We pride ourselves on delivering beautiful, functional homes backed by exceptional client service. We're now looking for a Pre-Construction Administrator to join our team and lead the way in making our clients' building experience truly exceptional.

Key Responsibilities

Contract Administration

  • Review and check client contracts for accuracy
  • Prepare and issue new contracts when required

Client Coordination & Selections

  • Arrange colour and electrical appointments for clients
  • Manage the colour selection process, from pre-fill documents to client liaison and raising variations

Approvals & Compliance

  • Lodge covenant approvals and update amended plans/colours as required
  • Order engineering services and manage insurances for building approval
  • Coordinate building approval applications, ensuring alignment with RFIs
  • Keep working drawings up to date, particularly after cabinetry or client-driven changes
  • Oversee construction plan markups, including variations and checklist management

Financial

  • Follow up on finance approvals
  • Approve invoices via Therefore

Workflow & System Maintenance

  • Maintain accurate project statuses and documentation in our systems
  • Update email templates and internal workflows when needed
  • Ensure all service providers hold current insurances and public liability cover

Team Support & Management

  • Manage the website enquiries inbox, ensuring timely client responses
  • Oversee the Evoca holiday calendar and absentee email communications

About You

  • Proven experience in pre construction administration
  • Strong organisational skills and attention to detail
  • Excellent communication and client liaison skills
  • Ability to lead, mentor, and support a team
  • Proficiency with building administration systems (experience with Onsite Companion advantageous)
  • A proactive, solutions-focused approach to work

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