Administrative Assistant

7 days ago

Nerang, Australia Earle Haven Retirement Village Full time

We are seeking to train an Admin Assistant to support the Finance Manager in our Retirement Village based on the Gold Coast.

Responsibilities will include:

- Fortnightly Payroll of 50 staff - assisting with payroll and superannuation processing and payroll enquiries
- Accounts Payable and Receivable Processing and resident enquiries
- Bank and Credit Card Reconciliations
- Preparation / Lodgement of BAS and Payroll Tax
- Weekly liaison with External Accounting Support
- Monthly Financials Reporting to Managing Director
- Liaising with other Village Departments for cross over functions
- Share general functions of filing and archiving

To be successful for this role the right person should have:

- Xero accounting software experience essential
- Strong Microsoft Office Excel skills
- A solid understanding of accounting principles
- Work with current processes and offer improvements for efficiency
- Strong attention to detail, excellent time management and organisational skills
- Work within a multi entity environment

Some task examples include but not limited to:

- Management of Bank Accounts for all RV Entities. Liaise with Bank Manager for general banking issues.
- Daily cash position summary for Managing Director, Exit Entitlement Summary review for Legal Dept.
- Journal creations and processing, Village Leasing spreadsheet maintenance.
- Liaise with all area managers and Care Services Team Coordinator on all financial village issues.
- Review AR / AP with clerk to address outstanding receipts/payments, ATO ASIC / ABN updates for all entities.
- Quarterly financial reports for village, RV Insurance Policies, Management Work Cover QLD Policies.
- Retirement village budget, Work with external auditors for financial audit, Quantity Surveyors Report Yearly.
- Prepare company tax workpapers and journals, RV Contactor Agreements for permanent services.
- Rentals Management
- CPI Increase as per contract
- Residents Fees CPI increase, Capital purchases and depreciation of assets.
- Discuss strategic financial management with directors, discussing, implementing new accounting procedures.
- Spot attendance at Resident Committee Meetings and Annual General Meeting.
- Liaise with the Department of Housing for RVA financial issues
- Liaising with Builders on new constructions, with GCCC for rates rebates, with RV legal counsel as required.
- Management insurance claims for the plant, equipment, and general village issues

Income and wages to be negotiated. Preference for a contract based agreement.

**Job Types**: Part-time, Subcontract, Casual, Temp to perm, Contract

Contract length: 12 months

Expected hours: 30 per week

**Benefits**:

- Employee discount

Work Authorisation:

- Australia (required)

Work Location: In person

**Job Types**: Casual, Temp to perm, Contract

Pay: $46,460.00 - $81,920.78 per year

**Benefits**:

- Employee discount

Work Authorisation:

- Australia (required)

Work Location: In person

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