Planning Administration Officer

Job No: WASC570

Location: Coonabarabran

Department: Planning and Regulation

Reports to: Manager Planning and Regulation

Salary Range: $71,647 - $83,265pa + superannuation

Are you a detail-oriented administrator who thrives in a fast-paced, service-focused environment?

Do you have a passion for local government, planning systems, and supporting community development?

We're looking for a dedicated Planning Administration Officer to join our Planning and Regulation team and play a vital role in the smooth operation of our development application processes — especially through the NSW Planning Portal.

As the Planning Administration Officer, you'll be the first point of contact for all applications submitted through the NSW Planning Portal. From receiving and verifying lodgements for Development Applications and Certificates to coordinating inspections, preparing correspondence, and managing internal and external referrals — you'll be central to ensuring every application is processed efficiently and professionally. You'll also support the planning team with essential administrative tasks, contribute to regular reporting, manage advertising for public notices, and ensure all relevant documents are accessible and up-to-date on Council's website.

This role is perfect for someone who is organised, proactive, and has a strong understanding of planning administration within a NSW local government context. Your attention to detail, communication skills, and commitment to customer service will help guide applicants through the planning process with clarity and confidence. You'll also need to be comfortable managing multiple priorities and liaising with planners, certifiers, builders, and members of the public, always representing Council in a courteous and professional manner.

To be successful, you'll bring a Certificate III (or equivalent experience), at least two years' experience in local government planning administration, and a working knowledge of the NSW Planning Portal. Strong word processing skills, a solid grasp of records management, and confidence in communication — both written and verbal — are essential. If you're reliable, solutions-focused, and enjoy being the administrative engine behind a high-performing planning team, we'd love to hear from you. Join us and be part of shaping a better, well-planned community.

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This position is located in the beautiful town of Coonabarabran, known as the Astronomy Capital of Australia, which is midway between Melbourne and Brisbane and is known for its beautiful landscape and stunning night skies. The town has medical services, excellent schools, a variety of sporting and social clubs and a thriving tourism Industry. With the nearby Warrumbungle National Park, which is also Australia's first Dark Sky Park, there is plenty to do and explore whether you're looking for adventure or relaxation.

Selection criteria include:

Certificate III in relevant field and/or extensive administration experience

At least two years' experience in Local Government planning

Strong knowledge and experience in the NSW Planning Portal

Advanced word processing skills

Excellent negotiation and interpersonal skills

Excellent oral and written communication skills

Excellent organisational skills, time management and be achievement orientated

Experience in filing and knowledge of records management.

Class "C" drivers licence

Benefits of working for Council

Council is committed to creating a positive working environment and offer a range of benefits for staff, including

Great leave opportunities

Long service leave after 5 years

1 RDO every 4 weeks

Paid parental and concurrent parental leave

Carer's leave

3 weeks sick leave per year including up to 2 days health and wellbeing leave each year

Purchase additional leave or cash out leave

Deferred leave scheme – eg work three years at 75% of your pay and have the following year off at 75% of your pay

Support for training and professional development

Formal training opportunities

Access to thousands of free online training courses

Weekly pay cycle

Mobile phone allowance available if you bring your own device

Salary Packaging options to maximise your take-home pay

Hybrid work and flexible hours by agreement and subject to role requirements

Wellness – we want you to be at your best self so you and your immediate family members have access to our employee assistance program with TELUS Health One

Free annual flu vaccinations and bi-annual skin cancer checks available

PPE provided

Generous uniform allowance

About Warrumbungle Shire Council

Warrumbungle Shire is strategically positioned on the Newell Highway, a short drive from Tamworth, Mudgee and Dubbo, and just over 3 hours from Newcastle, making Warrumbungle Shire a great place to live and work. Covering an area of more than 12,000km², and with a population of nearly 10,000, Warrumbungle Shire Council is one of the larger Local Government Areas in Central West NSW, home to the townships of Coonabarabran, Coolah, Dunedoo, Binnaway, Baradine and Mendooran.

With a rich history and stunning landscapes including spectacular mountain ranges, waterfalls, ancient sandstone caves, gorges, and beautiful plains, our scenic location amongst friendly country communities provides an ideal setting for those looking to balance a country lifestyle and career.

At Warrumbungle Shire Council we offer a broad variety of jobs with a range of benefits and career development opportunities within Local Government. The guiding principles of honesty, integrity, fairness and compassion form the spirit of the team along with respect, transparency, passion, trust and opportunity is how Warrumbungle Shire Council strengthens its working environment to deliver on the aspirations of our community. Council is proud to be an equal opportunity and child safe employer with a commitment to our staff and our vision is Excellence in Local Government.

You will receive an email acknowledgement to confirm receipt of your application. You will receive email notifications regarding the status of your application. It is important that you regularly check your email to ensure you do not miss any notifications from Council. It is also recommended that you check your spam or junk folder and consider adding to your email address book to ensure you do not miss any correspondence in regard to your application.

Applications close at 11.00 pm Sunday 12 October 2025.

For enquiries, please contact Human Resources on

Applicants should note that Criminal History Checks, as well as alcohol and drug testing, are conditions of employment.