Administration / Reception

2 weeks ago

Sydney, New South Wales, Australia Northholm Grammar School Full time $60,000 - $80,000 per year

Administration / Reception

Commencement Date: Term 4, 2025

Our School is an independent K-12 co-educational school situated in a beautiful and inspiring semi-rural environment in the north-west of Sydney. The School has a strong commitment to delivering a rigorous academic program based on 'learning through scholarship' combined with a focus on 'pastoral attentiveness' in the character development of our students. Our School offers a diverse co-curricular program and opportunities for leadership and service.

We are seeking a well-presented, professional and highly organised Administration / Receptionist to provide frontline service at our Reception, manage the school switchboard, and support a range of administrative functions. The successful applicant will be the first point of contact for visitors, students, parents and staff, and will demonstrate a high standard of communication, confidentiality and efficiency. This position is Term Time plus 5 weeks onsite in student breaks.

Key Responsibilities include:

  • Maintaining a welcoming and professional ambience in the Reception area
  • Managing the School switchboard between 8am–4pm including calls, messages and internal phone lists
  • Visitor management, including the Visitor Sign On Register
  • Sorting, distributing and lodging daily mail and courier bookings
  • Assisting with First Aid and Sick Bay
  • Supporting absentee and student attendance processes
  • Coordinating bus bookings, student bus passes and liaising with bus companies

Criteria

  • Excellent interpersonal skills with the ability to respond to diverse requests and enquiries
  • Strong organisational skills with the capacity to manage multiple administrative tasks and meet deadlines
  • High level of competency with school databases, Microsoft Office and related software, with a willingness to learn new systems
  • Ability to work flexibly and problem-solve in a busy environment
  • Strong written and verbal communication skills
  • Confidentiality, discretion and professionalism at all times
  • Capacity for effective conflict resolution
  • Commitment to ongoing professional development
  • Adherence to the School's Code of Conduct and Dress Standards

Desirable

  • Previous experience in a school or similar administrative environment
  • A current NSW Working With Children Check
  • A friendly, approachable and professional manner

If you are interested in applying for this position, please submit a letter of introduction and a resume addressed to the Principal.

Applications close 5pm Thursday 11 September 2025.

Please email your application to the EA to the Principal:

Applicants must satisfy Child Protection Legislation and will be subject to employment screening. All staff are required to actively support the ethos of the school. The successful applicant will be required to obtain and maintain a valid Working with Children Check.

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