Executive Assistant

1 week ago

Greater Brisbane Area, Australia McArthur & Associates Property Consultants Full time

Company Description

McArthur & Associates Property Consultants is a boutique agency specializing in commercial and residential real estate, property management, sales, and leasing since 1987. Led by Managing Director Darren McArthur with over 30 years of experience, the company prides itself on its commitment to personal service and professional pride. Based in Queensland, the agency services over 15,000 lessees ranging from first-time operators to nationally and internationally recognized businesses. McArthur & Associates continuously adapt to the rapidly evolving real estate and property management industry while maintaining traditional values.

Role Description

· Monitoring of Director's emails

· Diary Management for the Director

· Monthly Reporting for the Director

· QCAT preparation and lodgements

· Assistance with Outgoings in conjunction with the Accounts Manager

· Assistance with the Monthly newsletter

· Follow up leads/enquiries and booking inspections

· Liaison with landlords/owners/tenants

· Website - Updating website and creation of blogs/news in backend

· Prepare mailouts/prospecting and mailing of letters

· Sales Contracts for Commercial and Residential – from contract preparation to settlement

· Liaison with solicitors, sellers and buyers

· Co-ordinate Property Management and Sales Meetings

· Preparation of minutes for meetings

· Processing Commercial Tenancy Applications

· Preparing Agreements to Lease, Commercial Tenancy Agreements, Retail Tenancy Agreements, and

Lessor Disclosure Statements

· Liaising with owners and solicitors for lease preparations, renewals, or assignments

· Follow up on current negotiations and leases

· Completing monthly rent reviews for commercial properties

· Maintaining our Residential portfolio and ensuring compliance with legislation

Qualifications


• A current Real Estate Certificate
(this is a non-negotiable
)


• Minimum 5 years' experience within the real estate sector


• Excellent customer service


• Ability to work autonomously as well as within a team environment


• High level attention to detail with excellent written and verbal communication skills


• Outstanding time management skills


• Strong knowledge of commercial property management, sales and leasing processes, and associated document preparation


• Proficiency in using Microsoft Office, CRM systems and web portals


• Exceptional organizational skills with the ability to multitask and manage completing priorities


• A proactive and solution-focused mindset

  • Should this full time position be of interest, please submit your cover letter and resume with your application to Darren McArthur

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