Divisional Coordinator

Divisional Coordinator - Australian Museum Research Institute

Join us at the Australian Museum and help us achieve our Vision to ignite wonder, inspire debate and drive change

About the Role

We are looking for a Divisional Coordinator to support the Australian Museum Research Institute Division.

The Divisional Coordinator provides administrative and support services to facilitate the operations of the Australian Museum Research Institute (AMRI) and collaborates effectively with other divisions. The position also liaises with other internal and external stakeholders on behalf of the division/AMRI and is an active participant in Museum projects.  

Employment Status:

• Clerk Grade 3/4
• Full time ongoing
• 35 hours per week

You will be paid a competitive annual salary $84,659 - $92,701, plus employer's contribution to superannuation (currently 12%) and annual leave loading.

About the Australian Museum Research Institute Division

The Australian Museum Research Institute Division is made up of six branches, hosting more than 100 staff, who support the full suite of research and collections management activities for the Museum's Natural Science collections. Our research activities are guided by our Science Strategy and our vision is "To anticipate and respond to fundamental scientific questions about our past, present and future leading to positive impacts on our changing planet; to protect, improve and provide access to our collections in a sustainable and equitable way; and to advance public understanding of science, grounded in our research expertise."

About you

We are looking for a professional who is good at coordinating and has attention to details. To be successful in this role you will have: 

• Demonstrated experience supporting with administrative tasks.
• Experience working in a research office environment.
• Strong proficiency in Microsoft 365 apps and services including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive, etc
• Experience with HPE Content Manager, , Sharepoint and myWorkZone is highly desirable.
• Strong written and verbal communication skills.
• Availability to attend after hours events as required
• An interest in science and research is desirable

About The Australian Museum

The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the environment and wildlife conservation; be a strong advocate for First Nations' culture; and continue to develop world-leading science, collections, exhibitions and education programs.

Recent staff survey results confirm that our staff feel valued, accepted and supported and that they believe the AM is an inclusive workplace. AM staff also report a high level of job satisfaction.

The AM is located on the homelands of the Gadigal people and acknowledges and pays respect to the Gadigal people as the custodians of the land, sky and waterways, paying respect to Elders past and present.

Check out our current exhibitions and events here.

Benefits

Besides working together with other like-minded people, you will have access to professional development and dedicated Wellbeing programmes.

How to apply – Beaumont People

To apply please go to

Applicants must provide (if submitted as attachment, please upload as PDF):

1. A one to two page covering letter which addresses the role description's essential requirements, key knowledge and experience.
2. Resume

As part of the candidate application process, you will need to answer two targeted questions:

1. Describe a situation where you had to respond to inquiries from both internal staff and external stakeholders. How did you ensure accurate information was provided while knowing when to escalate issues? (300 words maximum)
2. Describe a time when you had to manage multiple administrative tasks for a senior executive while maintaining accuracy under tight deadlines. How did you prioritise and organize your work? (300 words maximum)

The successful applicant will be subject to national criminal records check. As recommended by Australian Technical Advisory Group on Immunisation (ATAGI), the Australian Museum encourages all applicants who can be safely vaccinated for COVID-19, to be so.

For further information, Role Description and AM Candidate Pack please contact Emilia Maiello from Beaumont People via email on or call Emilia on

Applications submitted via iWorkforNSW will not be considered.

Beaumont People will maintain confidentiality with respect to contact by potential applicants.

Inclusive and welcoming

The Australian Museum is an NSW Public Service organisation and aims to attract and retain the right people for the right jobs. The AM is a diverse and inclusive workplace where genuine participation and contribution is enabled, and everyone, regardless of their background, identity or circumstances is valued, accepted and supported to thrive at work.

This means that we are embedding diversity and inclusion in everything we do on a daily basis, whether it be our recruitment processes, workplace culture, career development programs, customer service or policies and procedures. If we can make some adjustments to our recruitment process to better enable you to shine, please reach out to the contact person or note this in your application.