Executive Coordinator

Company description:

Department of Communities and Justice

Job description:

Executive Coordinator

Location - Parramatta Office 50% office attendance required (in accordance with the DCJ Flexible Work Policy)

Employment type - Ongoing Full-time

Salary - Clerk Grade 7/8 $113,574 - $125,720 plus superannuation and leave loading

Your role

The Executive Coordinator will be responsible for managing, identifying, and prioritising the workload for the Executive by maintaining a thorough understanding of divisional priorities, Homes NSW-wide matters, and ministerial issues. This includes preparing and coordinating efficient preparation and delivery of briefing notes, correspondence, and advice tailored for diverse audiences, including Ministers, the Secretary, Deputy Secretary, Homes NSW, the Department, other Government agencies, and key stakeholders.

What you'll do

As the Executive Coordinator, you will operate in a high-pressure environment requiring quick turnarounds, tailored responses and exceptional attention to detail. Your key responsibilities will include:

• Manage urgent information requests on behalf of the Executive Director and Executives, ensuring timely responses aligned with Divisional, Homes NSW, Departmental, and Ministerial priorities.
• Prepare high-quality correspondence, briefings, and advice across a range of sensitive issues to support informed decision-making.
• Provide timely advice and ensure responses meet deadlines and quality standards.
• Coordinate information and collaboration across work units for ministerial correspondence, parliamentary questions, speeches, and other key documents.
• Deliver executive support services, including scheduling, meeting coordination, agenda preparation, and event planning aligned with divisional objectives.

What we're looking for

To be successful in this role, the ideal candidate will have:

• Advanced knowledge and skills in MS Office applications (Word, Excel, Powerpoint, Outlook), SAP.
• Core financial administration tasks such as processing invoices, generating purchase orders, and maintaining accurate financial records.
• Systems and Record Management Systems.
• Exceptional attention to detail and organisational skills
• Ability to juggle multiple projects in a high-pressure environment where priorities can rapidly change
• Strong work ethic and problem solver
• Understanding of organisational management principles, structures, and processes.

Download the role description.

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To apply directly via the DCJ Careers site click here. Search for the job and click the 'Apply now' button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment

Are you ready to join us?

Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).

Applications close Sunday 7 September 2025 at 11:59pm AEST.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Adam Thompson on or at

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Jessica Tan on or via

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

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