Divisional Coordinator Corporate Services

Divisional Coordinator - Corporate Services

Join us at the Australian Museum and help us achieve our Vision to ignite wonder, inspire debate and drive change

About the Role

We are looking for a Divisional Coordinator to support the Corporate Services Division.

The Divisional Coordinator provides administrative support to the Director, Corporate Services, and coordinates the work of the Corporate Services Division, including undertaking research, analysis, and reporting for the Division. This is a key support tole for the Corporate Services Division, anticipating the needs of the Divisional Director and proactively working with unit heads and managers across the Division.

Employment Status:

• Clerk Grade 3/4

• Full time ongoing position

• 35 hours per week

Click on the following links to begin the journey to find your new career at the AM

• Role Description

• AM Candidate Pack

You will be paid a competitive annual salary $84,659 - $92,701, plus employer's contribution to superannuation (currently 12%) and annual leave loading.

About the Corporate Services Division

The Corporate Services Division of the Australian Museum is a dynamic, multi-disciplinary team essential to the Museum's daily operations across all sites. This Division handles a wide range of responsibilities, including Sustainability, Security, Procurement, Program Management, Information Technology and Communications, Asset Management, Records Management, Collection Systems, and Building Infrastructure.

The Division ensures Accessibility and Inclusion, providing the best possible Museum experience for all. Every day, the Division tackles new operational challenges while advancing long-term strategic priorities, ensuring the Australian Museum fulfills its mission as the leading voice for the richness of life, earth, and culture in Australia and the Pacific.

About you

You will have experience as a Team Assistant or Coordinator supporting senior executives and be comfortable working with various stakeholders and be a contributor to various projects. You'll thrive in a fast-paced environment managing multiple priorities.

To be successful in this role you will have:

• Strong proficiency in Microsoft 365 apps and services including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive, etc

• Experience with Tessitura, HPE Content Manager, , SharePoint and myWorkZone is highly desirable

• Strong written and verbal communication skills

• Availability to attend after hours events as required

• Experience in developing and delivering projects for a range of stakeholder groups

• Strong written and verbal communication skills

• Experience with budget and forecasting assistance, advantageous

• Experience managing correspondence and liaising with internal teams

• Experience with meeting coordination, agenda preparation, presentation creation and minute taking

About The Australian Museum

The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the environment and wildlife conservation; be a strong advocate for First Nations' culture; and continue to develop world-leading science, collections, exhibitions and education programs.

Recent staff survey results confirm that our staff feel valued, accepted and supported and that they believe the AM is an inclusive workplace. AM staff also report a high level of job satisfaction.

The AM is located on the homelands of the Gadigal people and acknowledges and pays respect to the Gadigal people as the custodians of the land, sky and waterways, paying respect to Elders past and present.

Check out our current exhibitions and events here.

Benefits

Besides working together with other like-minded people, you will have access to professional development and dedicated Wellbeing programmes.

How to apply – Beaumont People

To apply please go to or click here.

Applicants must provide (if submitted as attachment, please upload as PDF):

• A one to two page covering letter which addresses the role description's essential requirements, key knowledge and experience.

• Resume

As part of the candidate application process, you will need to answer two targeted questions:

• Give an example of a time you provided administrative support to a senior executive in a fast-paced environment. How did you prioritise competing demands and ensure nothing was missed? (300 words maximum)

• Describe a situation where you had to communicate complex or sensitive information to multiple stakeholders with different levels of understanding and competing interests. How did you tailor your approach for each audience while keeping the information accurate and consistent (300 words maximum)

The successful applicant will be subject to national criminal records check. As recommended by Australian Technical Advisory Group on Immunisation (ATAGI), the Australian Museum encourages all applicants who can be safely vaccinated for COVID-19, to be so.

For further information, please contact Emilia Maiello from Beaumont People via email on or call Emilia on

Applications submitted via iWorkforNSW will not be considered.

Beaumont People will maintain confidentiality with respect to contact by potential applicants.

Inclusive and welcoming

The Australian Museum is an NSW Public Service organisation and aims to attract and retain the right people for the right jobs. The AM is a diverse and inclusive workplace where genuine participation and contribution is enabled, and everyone, regardless of their background, identity or circumstances is valued, accepted and supported to thrive at work.

This means that we are embedding diversity and inclusion in everything we do on a daily basis, whether it be our recruitment processes, workplace culture, career development programs, customer service or policies and procedures. If we can make some adjustments to our recruitment process to better enable you to shine, please reach out to the contact person or note this in your application.