Conference & Events Coordinator

The Australian Physiotherapy Association has an exciting opportunity available to join our Conference team

Working Arrangements

This is a part-time, 3 - 4 days a week, hybrid position where some of your days are spent amongst a small friendly team in the office in Camberwell and some days you can work from home. On the days you are at the office, you will enjoy modern amenities and FREE secure undercover parking with easy access to public transport. When you work from home you will have quality equipment and services to support you.

As a leading voice in the healthcare sector, and with a membership of over 34,000 members, we are driven to support the success of our members and ensure that physiotherapy is the consumer's first choice for health and wellbeing.

APA is proud to be an Employer of Choice , Winner of the 2022 Association of the year award. We take pride in our collaborative and purpose-driven culture, underpinned by our core values of:

Accountability | Excellence | Collaboration | Courage | Respect.

As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, a doona day, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special staff discounts and more

TheConference and Events Coordinator will be a pivotal team member of a conference team that will plan, organise and oversee the administration of the APA's suite of conferences (including on-site management). To ensure that the events run smoothly and meet the needs and expectations of all stakeholders and members.

Key responsibilities

• Conference Secretariat duties, including agenda and minute writing for conference committees
• Assist conference committees with the planning and administration of their scientific and social programs and ensure that they meet deadlines with respect to program content, speaker confirmation, reviewing of abstracts, submission of material for website and the conference app
• Manage speaker communications including abstract submissions, invitations, collection of biographies, photos and any other requirements
• Make travel, accommodation and any other necessary arrangements for the keynote and other relevant speakers, VIP guests and staff
• Assist in the setup of the events database, with an extensive knowledge of the Events Air program including administration of the abstract submission, registration modules, and production of reports, agenda building, invoicing and financial management and website building
• Work collaboratively with all third party suppliers for travel, merchandise, accommodation, registration, speakers, exhibition and venue to ensure a smooth and effective process for delegates
• Perform all relevant duties as directed by the Conference Manager that are within the scope and skills of the role.

About you and selection criteria

• Extensive knowledge of Events Air software essential
• Qualification or equivalent experience in conferencing and event management
• Exceptional organisational skills including the ability to develop and work to timelines
• Excellent written and verbal communication skills in a variety of media
• Strong interpersonal skills including the ability to deal effectively with a wide and varied range of stakeholders
• Sound computer skills
• A flexible approach and a well-developed ability to problem solve and think on your feet
• The ability to work collaboratively as part of multi-disciplinary team
• Experience managing and liaising within a committee environment
• Customer service excellence
• Demonstrated ability to manage business relationships/stakeholder engagement
• Experience in a membership based or not for profit organisation would be an advantage

Special Requirements

• The position may require occasional attendance at meetings, interstate travel or attendance at conference outside standard working hours for which time in lieu will be accrued with the approval of the General Manager, Member Experience.

A full position description is available at :

If you are interested in the role please forward your resume and a cover letter addressing the selection criteria by clicking the apply button.

Applications must include a cover letter to be considered.

If you have any questions please contact

The APA is a safe and inclusive workplace which values diversity of background, experience and perspective amongst our team members. We welcome all applicants and commit to a fair and equitable recruitment process for all.

The APA honours the richness and importance of Aboriginal and Torres Strait Islander cultures around Australia. We respect the thousands of years of custodianship of the lands on which we work, and we recognise the unique and valuable contribution Aboriginal and Torres Strait Islander team members make to our workplace.

We actively encourage applications from Aboriginal and Torres Strait Islander people.

All candidates must have full Australian Working Rights.

Only those successful in the selection process will be contacted.