Executive Support Officer

About UQ Sport

For more than a century, UQ Sport has led sport and recreation at The University of Queensland. Our not-for-profit organisation is committed to empowering people of all abilities to embrace movement and build lifelong connections.

As one of Queensland's largest multi-sport facilities, we provide exceptional Athletics, Aquatic, Tennis and Fitness Centres, alongside expansive grass and synthetic fields, indoor and outdoor courts, function spaces and retail outlets.

Our people are more than employees, they are trusted team members who cater for around 450,000 visits per year, actively support over 4,000 members, and a further 7,000 participants across UQ's 35+ sporting clubs. We promote a healthy work-life balance, prioritises wellbeing, encourages professional growth and never forgets to have fun along the way. We are united by a commitment to create an active and inclusive environment where everyone can move, achieve their personal best, and feel like they genuinely belong.

About This Opportunity

As we enter an exciting new era with a brand new Fitness Centre and Brisbane 2032 on the horizon, enabling our leadership team and engaging our employees has never been more important.

We're on the lookout for a dynamic and adaptable individual to join UQ Sport in a newly created role that's anything but ordinary. In this diverse and hands-on position, you'll collaborate closely with our leadership team and departments across the organisation, shaping and supporting internal and external communications, driving staff engagement initiatives, and acting as the go-to coordinator who keeps everything running smoothly.

You'll also work directly with the CEO and Senior Leadership Team to manage schedules and coordinate key meetings. From drafting board papers and preparing presentations to promoting social activities like staff pickleball and responding to team feedback, your work will make a real impact on our culture and operations.

What You'll Be Doing

• Providing executive support to the CEO and Senior Leadership Team, including diary and stakeholder management
• Assisting with the preparation of executive documents and presentations
• Supporting internal communication and engagement initiatives
• Coordinating staff events and culture-building activities
• Managing office operations and administrative processes as required

About You

• A degree with at least four (4) years subsequent relevant experience; or extensive experience and management expertise in administrative fields; or an equivalent combination of relevant experience and/or education/training
• Proven ability to build relationships to seek information and deliver outcomes
• Strong interpersonal and analytical skills
• The ability to prioritise workloads, work independently and meet deadlines
• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and SharePoint
• Excellent written and verbal communication skills
• Skills in project coordination
• Highly effective organisational, time management and problem-solving skills
• Working knowledge of administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Why Join Us?

At UQ Sport, we believe in being your best, being stronger together, doing what's right and finding the fun along the way. If you're ready to be part of something new and meaningful, we'd love to hear from you. Enjoy a healthy work life balance with a 35-hour work week, plus complimentary Gold Membership to access and enjoy our onsite facilities and classes.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Other Information

UQ Sport is an equal employment opportunity provider. We pride ourselves on our inclusive and diverse workforce. We believe that embracing the differences and expertise in our employees makes us a stronger organisation.

We are committed to providing a fun, safe and supportive service environment for all our customers and clients, including children and young people. For this reason, please be advised that as part of our recruitment process you may be subject to blue card screening, reference checks, and identification/qualification verification. We may request that you disclose any information relevant to your eligibility to engage in our programs involving children and young people.

Applications close: Wednesday, 10 September 2025