Receptionist

3 days ago

Melbourne, Victoria, Australia Zaparas Services Pty Ltd Full time $45,000 - $60,000 per year

Are you a warm, welcoming, and organised individual with a passion for customer service? Or perhaps an experienced legal receptionist eager to be a part of a team that makes a real difference in the community?

We are seeking a dedicated and friendly Receptionist to be the face of our Oakleigh branch. If you thrive in a dynamic environment, love interacting with people, and have a genuine interest in being part of a legal firm that positively impacts people's lives, we invite you to explore the opportunity with Zaparas Lawyers.

The Opportunity

As a Receptionist, you will be the face of our Oakleigh branch, assisting clients, as well as other duties which include:

  • Ensure the smooth operations of the office whilst upholding the core values of the firm
  • Greet and welcome clients, visitors, and staff with a friendly demeanour
  • Answer and direct incoming calls and queries in a professional and courteous manner and direct to the relevant personnel.
  • Prepare all client packs for new client appointments.
  • Manage the booking of meeting rooms and keep the reception area and office tidy
  • Collect and scan mail daily, as well as photocopy documents for clients
  • Make and amend appointments between legal staff and clients
  • Prepare payment authorisations and maintain an adequate supply of standard forms in each area of law
  • Ensure work is completed to high standard
  • Assist with legal assistant tasks as needed

The Successful Applicant

To excel in this role, you should have the following:

  • Previous experience in a receptionist, administrative or customer service support role
  • Proactive individual with a can-do attitude
  • Ability to operate autonomously
  • Demonstrated ability to work in a high-paced environment
  • Excellent interpersonal and communication skills
  • Strong organisation and multitasking abilities
  • Professional presentation with skills in liaising with a range of clients and stakeholders
  • High attention to detail and competent administrative skills
  • Basic proficiency with Microsoft Office, Outlook and ability to use scanning, printing and copying equipment

Rewards and benefits

  • Quarterly employee recognition awards
  • Extra paid leave over the Christmas and New Year period
  • Great location easily accessible by public transport and parking available
  • EOY and EOFY staff parties and team social gatherings.
  • Paid parental leave for the primary caregiver and co-parent
  • Comprehensive health and wellbeing program

Apply today to discuss this rewarding opportunity.

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