Mayoral Executive Assistant

SynopsisMayoral Executive AssistantSalary Range Band 6 $99,631 - $108,597 plus 12% superPermanent, Full time opportunityWe are a diverse & inclusive council based in St Kilda with a positive culture and flexible working arrangements possibleAbout City Of Port PhillipWe are a vibrant and diverse inner-city council stretching 20kms from South to Port Melbourne along the stunning bay beaches down to Elwood and out to St Kilda East with around 1000 people who all work together to deliver more than 100 programs and services to our engaged community of residents, businesses and visitors. What does that mean? Think, childcare, libraries, parks, recreation, waste rubbish collection, road maintenance, family and youth services, property & assets, city planning & development, customer experience, digital technology, governance, people, culture and safety, and of course South Melbourne Market City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.What's The Role All AboutAre you a highly organised, politically astute professional with a passion for public service and civic engagement? Do you thrive in dynamic environments where your ability to manage competing priorities and build strong relationships makes a real impact? The City of Port Phillip is looking for a Mayoral EA to join our Mayor and Councillors Office to support the Mayor and Deputy Mayor with a busy schedule of Council business and community events.What You Might DoDeliver exceptional administrative and operational support to the Mayor and Deputy Mayor.Manage calendars, log and monitor requests, and ensure seamless communication across stakeholders.Draft and review high-quality correspondence, briefing notes, and media materials.Liaise with internal teams and external partners to support speeches, engagements, and ceremonial duties.Maintain confidentiality, professionalism, and process integrity in a politically sensitive environment.Support the broader team in the delivery of an annual civic event program.Who We Are Looking ForProven experience as an Executive Assistant in government or a senior executive setting.Outstanding communication skills, written and verbal, with impeccable attention to detail.Strong judgement, discretion, and initiative in managing sensitive matters.Ability to work flexibly, including some evenings and weekendsA collaborative team player who thrives in a fast-paced, high-profile environmentAdvanced proficiency in MS OfficeOur work environmentWe love what we do and are all proud to work at the City of Port Phillip. Yes, we are local council, and we are one with vibrancy, passion and ambition who are a welcoming, health conscious, diverse and inclusive. Our Main location at the iconic St Kilda Town Hall offers a heritage and modern open plan hub to work from where people can collaborate and develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.Proudly as one we all work together, and grow together, thinking creatively and strategically with courage, integrity, and accountability to put our community first.What's In It For YouWe offer a hybrid working model with our core setup being 50-60% in the office depending on team requirements and welcome further conversation to meet your working style and needsBe supported and empowered to be your best by a passionate leadership team that encourages collaboration and innovationDiscounted fitness membership with access to over 260+ gyms, pools, group classes and facilities across Melbourne for you and your familyOur work hubs are located close to our very own Child Care centres making accessing childcare a breezeCareer development opportunities within your team and/or across council plus a great study assistance allowance of up to $4000 per year per person and 6 hours per week study leave (on approved courses only)Flexible working conditions, an active social club, supportive health and wellbeing program, and a well- regarded Employee Assistance Program (EAP)Our very own Pride Network, that helps create an environment where each and every person can feel safe, welcomed, seen, and supported to bring their whole selves to work20 weeks paid parental leave and our pioneering 24 weeks paid leave for single parentsAccess to novated leasing and salary sacrificed technologySecurity Requirements And Professional ObligationsPre-employment screening will apply to all appointments.Prior to a formal letter of offer, preferred applicants will be asked to provide:Evidence of mandatory qualifications/registrations/licences,Sufficient proof of their right to work in Australia, andSufficient proof of their identity.Complete a National Police Check completed via City of Port Phillip's Provider.Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).So, what's next?Hit thatAPPLYbutton nowWhether you think you meet all the requirements or not, we strongly encourage you to apply, as we take a holistic approach to considering your skills, life experience, and alignment to our key selection criteria. You've got thisPlease submit;Resume – latest and detailed versionCover letter no longer than 2 pages that captures your response to the Key Selection Criteria (KSC) found on the Positions Description (PD).Note: Only applications submitted via the online Recruitment Portal will be considered.For further information please contactCarly Eyckens, Team Leader Councillor Services on phone or via email Applications close11.59pm Sunday 26 October 2025The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Yass Mustafa (Recruitment and Employee Experience Advisor) on phone or email: South Melbourne > Port Melbourne > Albert Park > Middle Park > St Kilda > Balaclava > Ripponlea > Elwood