Talent Acquisition Coordinator

Posted Date: 7 Nov 2025

Location:Tomago, NSW, AU

At WesTrac, we're made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you've always wanted. More development opportunities, with WesTrac's own in house RTO , access to your own guided learning platform and a range of pathways to help you steer your career in the direction of your dreams. More diversity, with over 4,000 team members with a tonne of differences, united by our passion for building a better tomorrow. As an industry leader and employer of choice, we're Made for More.

About the Opportunity

WesTrac is seeking a highly organised and proactive Talent Acquisition Coordinator to join our dynamic team. Based at our Tomago Head Office and reporting to the Talent Acquisition Manager, this role plays a pivotal part in supporting end-to-end recruitment operations. You'll provide high-level administrative and coordination support to a team of recruiters, acting as a key liaison for candidates and hiring managers throughout the recruitment lifecycle.

In addition to supporting day-to-day recruitment activities, you'll take ownership of key projects including bulk hiring campaigns, international talent sourcing, and apprentice and graduate intakes. You will also be responsible for proactive candidate search and sourcing across various platforms, building talent pipelines for critical roles, and engaging passive candidates to support strategic hiring needs.

This is a fast-paced role that requires strong attention to detail, excellent communication skills, and the ability to manage competing priorities. We welcome applications from individuals with experience in internal or external recruitment with a passion for candidate experience and a desire to grow within the field.

Key Accountabilities

• Provide high-level administrative and coordination support to the Talent Acquisition team.
• Act as a key point of contact for candidates and hiring managers throughout the recruitment lifecycle.
• Support end-to-end recruitment activities across a variety of roles and departments.
• Coordinate and execute bulk recruitment campaigns, including international sourcing and apprentice/graduate intakes.
• Conduct proactive candidate search and sourcing across multiple platforms (e.g. LinkedIn, Seek, internal databases).
• Build and maintain talent pipelines for critical and hard-to-fill roles.
• Engage passive candidates to support strategic hiring needs and future workforce planning.
• Answer candidate enquiries via phone and email, ensuring timely and professional communication.
• Book interviews, pre-employment medicals, and other assessments as required.
• Maintain accurate candidate records and data across various recruitment systems.
• Coordinate travel and accommodation for candidates relocating domestically and internationally.
• Assist with onboarding activities to ensure a smooth transition for new hires.
• Support recruitment reporting and data tracking to monitor performance and identify improvement opportunities.

Skills and Experience

• Proven experience in recruitment coordination or administration, ideally within a fast-paced environment.
• Strong communication skills with the ability to engage confidently with candidates and stakeholders.
• Proficiency in proactive candidate sourcing across platforms such as LinkedIn, Seek, and internal databases.
• Excellent organisational skills and attention to detail, with the ability to manage competing priorities.
• Ability to maintain accurate candidate records and data across multiple systems.
• Experience booking interviews, medicals, and coordinating onboarding activities.
• Capability to coordinate travel and accommodation for relocating candidates.
• A collaborative and proactive mindset, with a focus on continuous improvement and stakeholder engagement.

Why WesTrac?

As one of the World's leading Caterpillar dealers, WesTrac services a broad range of customers across NSW, ACT & WA. Our ongoing success is attributed to the individuals that make up our teams, which is why we offer a competitive benefits package and pride ourselves on our Safe, Engaged, and Customer Focused Culture. As a WesTrac team member, you will receive:

• Fitness passport for the whole family.
• WFH / Flexible hours of work.
• RDO Opt-in available.
• Further education assistance.
• Ongoing training and development opportunities.
• Free bootcamp + yoga onsite.
• Onsite café.
• Free parking.
• Novated leases.
• Corporate partner discounts.
• Purchased leave program.
• Discounted health insurance.
• Employee Assistance Program.

If you believe you have the skills and experience to succeed in this role, please submit your resume for consideration via the link. For further information regarding this role, please contact NSW Recruitment on

Successful applicants will be required to complete a satisfactory National Criminal History Check & Medical as part of the recruitment process.

At WesTrac, our primary focus is our people. As we look to the future, we're focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.