Administration Officer

2 weeks ago

Melbourne, Victoria, Australia Specified Electrical Process Heating Co. Australia Pty Ltd Trading as Hotco Full time $40,000 - $60,000 per year

Hotco is a leading Australian manufacturer of custom-made electrical heating elements and industrial heating systems as well as providing spare parts for cooking, heating, and cooling products for domestic commercial and industrial applications.

We are seeking an enthusiastic administration officer to work within our Melbourne office team in Cheltenham.

You will be involved in supporting daily operations, document processing, invoicing and customer communication.

Key Responsibilities:

  • Assist with dispatch and accounts document processing, including invoicing and processing credits
  • Create and maintain supplier and customer accounts
  • Manage general customer enquiries
  • Processing stock transfers and updating stock counts
  • Maintain office documents and filing
  • Follow up outstanding Sales orders
  • Supplier delivery follow up and paperwork completion
  • Process customers request for credits and generate credit Invoices
  • Follow up consignment enquiries
  • Process sales of stock items to support sales team
  • Process customer payments

Skills and Experience (Preferable but not required as full training is provided)

The following are preferable however training will be provided:

  • Experience in Administration
  • Computer literacy
  • Good Communication Skills
  • Confidence in working as part of a team and individually
  • Strong organisational and time management skills

Full Time 38 Hours Preferred (Hours negotiable)

Contact Kate Campbell for more information or if you would like to apply

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