Administrative Team Leader

INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.

• Vacancy Number: 164
• Position Title: Administration Team Leader - VET
• Employment Status: Ongoing, Full Time
• Department: Construction
• Location: Heidelberg
• Award Classification: Melbourne Polytechnic Academic and Professional Staff Agreement 2023 (PACCT 6)
• Salary: $82,373 - $88,423 p.a plus superannuation
• Hours per Week: 38
• Applications Close: Monday 17 November 2025

Why Join Us

Melbourne Polytechnic has been a leader in practical, real-world education since 1912. We offer:

• Industry-led, hands-on training
• Inclusive, future-focused environments
• A strong commitment to staff wellbeing
• A culture built on curiosity, collaboration, and care

About the Role

We are seeking a skilled and motivated Administration Team Leader to contribute to impactful outcomes in the Construction Department. This role supports the Department Manager and Program Leaders by coordinating administrative functions across the delivery portfolio. You'll lead a team of Admin Assistants, ensure compliance and reporting requirements are met, and drive continuous improvement in student experience and operational efficiency.

Key Responsibilities

• Lead and coordinate administrative operations across VET programs
• Supervise and mentor administrative staff, ensuring accurate data entry and compliance
• Collaborate with internal stakeholders to improve systems and processes
• Provide high-level support to the Directorate Administrator
• Act as an escalation point for complex student queries
• Maintain relationships with industry stakeholders and apprenticeship providers
• Contribute to policy development and implementation
• Promote a culture of continuous improvement and quality

Skills and Experience Required

• Tertiary qualification with relevant experience in education administration
• Strong leadership and team coordination skills
• Advanced proficiency in Microsoft Office, Adobe Acrobat, SharePoint, and educationsystems (e.g., Celcat, Strata, Markbook)
• High-level customer service and communication skills
• Strong organisational and problem-solving abilities
• Knowledge of compliance, OH&S, and continuous improvement practices
• Experience in the TAFE sector (desirable)

Additional Requirements

Successful candidate will be required to provide:

• A valid Victorian Employee Working with Children Check (WWCC)
• A National Police Check

How to Apply

through Melbourne Polytechnic's careers portal. There, you will be able to view the full Position Description and upload your documents.

Please:

• Complete all pre-screening questions
• Upload your CV and a brief cover letter (maximum 2 pages) outlining how your skills, experience, and personal attributes align with the Key Skills and Experience in the PD
• If applying for a teaching role , upload combined copies of your relevant qualifications and provide your USI VET Transcript (if available):
• Include the transcript link (from your USI Student Portal) in your cover letter, and upload the transcript PDF under the qualifications section

File Requirements:

Each file must be under 2MB. PDF is preferred (Word .doc or .docx also accepted). Avoid special characters in filenames (e.g. , @ # % *).

Selection Process

Our process includes:

• An interview (in-person or via Microsoft Teams)
• Reference checks
• Employment and qualification verification

Questions?

Contact: Recruitment Team

Email:

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.

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